Administrative Assistant II (Contractual)

Job Summary

Towson University (TU) seeks an Administrative Assistant II to support the Library Administration. The position requires comprehensive knowledge of the library and strong skills in handling confidential matters.

Responsibilities

• Maintain a departmental ProCard; perform monthly reconciliations, reallocations, audits, and maintain records.
• Perform general clerical duties of the administrative department.
• Conduct supply inventory for student facing services including large format printing, interlibrary loan, and Library of Things.
• Receive and screen telephone calls; provide assistance to students, faculty, and other visitors in the Administrative Office.
• Schedule, prepare materials and record minutes for meetings.
• Cook conference room and lobby reservations.
• Order office supplies within budget allotment and maintain records of supply inventories.
• Attend and record minutes from Leadership Council meetings.
• Arrange and place catering orders for departments.
• Aid Executive Administrative Assistant with budget reports and Stratus financials.
• Organize and maintain information in SharePoint, meeting department needs and satisfying retention and information security requirements.
• Update and maintain content for the library website.
• Collect, summarize, and provide information in various formats, such as spreadsheets, charts, and graphs for departmental needs.
• May provide guidance and instruction to other office support staff.
• Offer suggestions to process improvement changes to streamline procedures.
• Rewrite a variety of documents and materials created by others.
• Proofread for grammatical, typographical, and basic content errors.
• Actively contribute to completion of team goals regarding accessibility in the library.
• Manage reservations for administrative conference rooms, filming requests and other library spaces including the lobby and the Kirmani Circle.
• Participate in emergencies or unplanned closures by cross-training on building and desk opening/closing procedures.
• Partner with Director of Organizational Development, Library IT, and others to prepare new employee work areas.

Qualifications and Skills

• High School Diploma or GED
• 2 years experience providing administrative support
• General knowledge of and skill in the practical application of generally accepted office practices and procedures
• Ability to communicate effectively both orally and in writing
• Ability to proofread and edit written documents
• Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email, and calendaring software
• Ability to understand and follow oral and written instructions
• Ability to interact effectively with internal and external parties in a courteous and efficient manner
• Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions

Preferred Qualifications

• Bachelor’s degree in English, communication, or related fields

Salary and Benefits

• $22.41 per hour
• Contract offering holidays and sick days
• Eligibility for subsidized health benefits coverage for contractual employees scheduled to work 30 or more hours per week

Organization

• Academic Affairs Division

Primary Location

• Main Campus

Job Posting

• Jul 14, 2026