Administrative Assistant II

Description

SSI is seeking an Administrative professional to support a new contract based out of NSWC in Philadelphia. The position requires full-time onsite work at Navy Shipyard in Philadelphia.

Responsibilities

• Monitoring business output of financial reports and personnel metrics
• Financial and funding analysis
• Reviewing policies and directives
• Metrics development and tracking
• Word processing and preparing presentations
• Performing professional level tasks both formal and informal requiring independent judgement, initiative and tact
• Providing documentation planning and support, project administration, general office support
• Effective communication skills both verbal and written
• Aiding and supporting managers with the development of formal department, division and branch level business correspondence
• Creating and maintaining organizational charts and employee phone directories
• Assisting with records management and office organization tasks
• Utilizing tools such as web-based platforms: SharePoint or Microsoft Teams and non-web-based applications
• Adobe Acrobat Portable Document Format (PDF) scanning; Acrobat PDF upload; document formatting; records listing; quality process organizational charts, and data management, graphic design support, and creating visual solutions to communicate messages through print and electronic media
• Illustration, photography, and various print layout techniques to relay explanations of capabilities, knowledge areas, work areas, and major programs
• Supporting the adoption of a hybrid workplace environment through assistance with enterprise-wide collaboration tools and websites
• Providing content updates and user enhancements for Microsoft Teams, Microsoft Outlook, and MyPD website
• Developing strategies to support digital transformation and reducing reliance on paper documentation, including document scanning and development of tracking and management infrastructure
• Providing logistical and administrative support for command and department level data calls supporting key metrics

Requirements

• Bachelor's Degree in business, finance, accounting or related
• 3 years professional experience
• U.S. Citizenship
• Interim Secret clearance or eligibility to obtain clearance

Desired Qualifications

• Working knowledge of the Naval Sea System Command, Naval Surface Warfare Center, and Fleet organizations

Benefits

• Employee Medical, Vision, Dental, and Prescription Drug Insurance Plans, 60% paid premium for dependents
• Life Insurance, Long Term Disability, and Short-Term Disability benefits at no cost
• 24 paid days off in the first year on board
• Military Leave benefits
• 401(k) Retirement Plan
• Education assistance
• Personal Technology Refresh
• Employee Referral bonuses