Administrative Assistant II-Contractual

Primary Duties

• Edits, formats, and revises a variety of documents and materials created by others.
• Proofreads for grammatical, typographical, and basic content errors.
• Converts rough copy and drafts to final version quality reports, presentations, and documents.
• Incorporates edits from multiple reviewers, adds graphics and effects to presentations, and applies campus style guidelines.
• Drafts and signs routine correspondence and replies to inquiries which do not require technical program knowledge.
• Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security.
• Enters, updates, and retrieves information as needed.
• Creates reports as needed.
• Researches, analyzes, and summarizes information and source materials for reports independently and communicates findings orally and in writing.
• Screens incoming correspondence and information.
• Receives and screens telephone calls and visitors.
• Makes all necessary arrangements for travel and independently performs required administrative follow-up and recordkeeping.
• Assists in preparing and administering department budget by updating accounts and running periodic reports.
• Antsips supervisor's course of action when absent and facilitates problem resolution.
• Interprets administrative decisions and policies to other staff and transmits directions and instructions based on authority delegated by the supervisor.
• May provide guidance and instruction to other office support staff.

Qualifications

• High School Diploma or GED.
• Three (3) years of experience providing administrative support.

Preferred Skills And Abilities

• Web development ability.
• Adobe proficiency.
• Equidox proficiency, particularly in accessibility remediation.
• Collaboration skills, transparent communication skills.
• Attention to detail; capacity to track program progress.

Rate of Pay

$25.00/hour