Administrative Assistant II (Contingent I-Temporary)

Primary Duties

• Update PRISM, correct preceptor records and make calls to preceptor site.
• Edit, format, and revise documents and materials created by others.
• Proofread for grammatical, typographical, and basic content errors.
• Draft routine correspondence and replies to inquiries.
• Create, implement, and maintain paper and electronic filing systems.
• Enter, update, and retrieve information as needed.
• Create reports as needed.
• Research, analyze, and summarize information and source materials for reports.
• Communicate findings orally and in writing.
• Receive and read incoming correspondence and information.
• Screens out items to be handled personally and forward remainder with necessary background material.
• Handle procedural and substantive matters independently or refer callers to others as appropriate.
• Perform required administrative follow-up and recordkeeping.

Required Knowledge/Skills/Abilities

• General knowledge of and skill in the practical application of generally accepted office practices and procedures.
• Ability to communicate effectively both orally and in writing.
• Ability to proofread and edit written documents.
• Skill in various computer software packages, such as word processing, spreadsheets, database, presentation programs, internet, email, and calendaring software.
• Ability to understand and follow oral and written instructions.
• Ability to interact effectively with internal and external parties in a courteous and efficient manner.
• Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Education & Experience

• High School Diploma or GED.
• 3 years’ experience providing administrative support.

Hiring Range

$22.41– $29.68

UMB is a public university and constituent institution of the University System of Maryland.

Other

• All employees are expected to work primarily physically within the State of Maryland.
• Additional related experience and formal education may be substituted for the education or experience requirement on a year-for-year basis.

Equal Employment Opportunity

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.

Reasonable Accommodations

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact leave_and_accom@umaryland.edu . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

Non-Discrimination

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.

Job Classification

Unposting Date: Jul 14, 2026, 10:59:00 PM