Administrative Assistant II

Concurrent Technologies Corporation (CTC) is a leading organization dedicated to transforming innovative ideas into mission-critical solutions that address complex challenges across various industries. With a focus on advanced manufacturing, engineering, and technology development, CTC harnesses cutting-edge tools such as 3D printing, friction stir welding, and sophisticated design software to deliver impactful results for government and commercial clients. The company's commitment to excellence and innovation positions it at the forefront of technological advancement, supporting national security initiatives and fostering a culture of continuous improvement and professional growth.

About the Role

The Administrative Assistant II at CTC plays a vital role in ensuring the smooth and efficient operation of the department by providing comprehensive administrative support. This position requires a proactive, detail-oriented professional capable of managing multiple tasks such as document preparation, communication coordination, travel arrangements, and project assistance. The ideal candidate will demonstrate strong organizational skills, excellent communication abilities, and the capacity to work independently in a fast-paced environment. This role offers an exciting opportunity to contribute to high-priority initiatives, including supporting a dedicated team working on a significant project for the U.S. Navy, thereby impacting national security and technological innovation.

Qualifications

• High school diploma or equivalent; some college coursework preferred.
• Minimum of 2+ years of experience in an administrative or clerical support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and exercise sound judgment.
• Must be able to obtain a Secret clearance and pass background checks.

Responsibilities

• Prepare, edit, and finalize complex documents, reports, presentations, proposals, and correspondence using Microsoft Office tools.
• Draft and proofread correspondence, ensuring professionalism and adherence to company standards.
• Maintain and organize department files and records, ensuring compliance with retention policies.
• Assist in creating templates, forms, and standardized documents for departmental use.
• Screen and prioritize incoming calls and emails, responding or redirecting as appropriate.
• Act as a liaison between the department and internal/external stakeholders to facilitate effective communication.
• Schedule and coordinate meetings, prepare agendas, take minutes, and distribute follow-up actions.
• Arrange complex travel itineraries, including transportation, accommodations, and scheduling.
• Prepare and reconcile expense reports, ensuring accuracy and timely submission.
• Support departmental projects by tracking deadlines, organizing materials, and coordinating team efforts.
• Monitor and manage office supplies, ensuring departmental needs are met within budget constraints.
• Assist with onboarding new team members by preparing materials and coordinating training schedules.
• Provide backup support to other administrative staff as needed.
• Perform additional tasks or responsibilities as assigned by the manager to support departmental objectives.

Benefits

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth and career advancement.
• Access to cutting-edge technology and innovative projects.
• Educational and training opportunities to enhance skills and knowledge.
• Supportive work environment that values work-life balance.
• Participation in impactful initiatives that contribute to national security and technological progress.