Administrative Assistant II

Starting pay: $56,025. This is a grant-funded, full-time position (40 hours per week, first shift) with Health Research, Inc. (HRI) Roswell Park Division, supporting the Office of Cancer Education & Training.

About the role

At Roswell Park Comprehensive Cancer Center, every role plays a part in the mission to improve lives and advance the fight against cancer. As an Administrative Coordinator, you'll provide high-level support to department leaders and help keep daily operations running smoothly. This is an excellent opportunity for someone who enjoys being organized, solving problems, managing multiple priorities, and working closely with leadership teams. Your work behind the scenes will help ensure physicians, researchers, and administrative leaders can focus on delivering exceptional care and advancing groundbreaking research.

Responsibilities

• Support department leaders with a variety of administrative and operational responsibilities
• Coordinate meetings, schedules, communications, and special projects
• Help organize information, reports, and materials needed to support department activities
• Serve as a key point of contact for internal stakeholders and visitors
• Assist with planning and coordinating departmental initiatives and events
• Help maintain efficient workflows and identify opportunities to improve processes
• Provide administrative support for professional staff and leadership teams
• Manage multiple projects and priorities while maintaining a high level of accuracy and professionalism

Requirements

• Associate's degree and the equivalent of four (4) years of full-time secretarial or related experience; or
• High School Diploma or High School Equivalency Diploma and the equivalent of five (5) years of full-time secretarial or related experience

Degrees must be conferred by an accredited school, college, or university, or by an institution recognized by Roswell Park Comprehensive Cancer Center and/or Health Research Incorporated as adhering to acceptable educational standards.

Preferred Qualifications

• Experience with Graduate Medical Education
• Working with trainees and students
• Coordinating large events (for example: Orientation and Graduation)
• Onboarding students/trainees
• Scheduling meetings in Outlook, including virtual teams/Zoom options
• Preparing agendas and taking meeting minutes
• Submitting invoices and requisitions

Qualifications

• Highly organized and detail-oriented
• Comfortable managing multiple tasks in a fast-paced environment
• A strong communicator who enjoys working with a variety of people
• Proactive and able to anticipate needs before they arise
• Dependable, professional, and committed to providing excellent support
• Skilled at problem-solving and finding practical solutions
• Proficient with Microsoft Office and other office technology tools
• Experienced in administrative, office support, or project coordination work

The most successful candidates are service-oriented professionals who enjoy supporting leaders, building strong working relationships, and helping teams operate effectively.

Benefits

• Meaningful work that supports patients, families, and life-changing discoveries
• A collaborative and supportive workplace where employees are heard, respected, and valued
• Opportunities for professional growth and career development
• Comprehensive health, dental, and vision benefits
• Retirement savings options and wellness resources
• The opportunity to be part of an organization recognized as one of New York's top employers and a leader in healthcare innovation

About the Organization

As the nation's first cancer center and one of a select group of National Cancer Institute-designated comprehensive cancer centers, Roswell Park is dedicated to advancing cancer research, treatment, and prevention. The organization is committed to providing an environment where patients, families, employees, and community are treated with courtesy and respect, and supports an inclusive environment that nurtures the talents, skills, and abilities of each individual to embody and reflect core values: Innovation, Integrity, Teamwork, Commitment, Compassion, and Respect.