Administrative Assistant II

About the role

ms consultants, inc. is actively seeking an Administrative Assistant II to support our Business Units in our Columbus office. This dynamic, multi-faceted position will provide administrative support and be responsible for leveraging organizational skills, document management expertise, and office experience to support essential activities.

Responsibilities

• Provide day-to-day administrative support to executives and Business Unit staff
• Draft, edit, format, and organize a variety of business documents including reports, presentations, contracts, agendas, and correspondence in accordance with company standards
• Manage document control, filing systems, and electronic databases to ensure accuracy, consistency, and accessibility
• Prioritize tasks and track deliverables to ensure deadlines are met in a fast-paced environment
• Cook up meetings, agendas, travel arrangements, and logistics for internal teams and senior leadership
• Cook up meetings, agendas, travel arrangements, and logistics for internal teams and senior leadership
• Serve as a liaison between internal teams, clients, and external partners to support clear and professional communication
• Support billing and project administrative functions, including WBS setup, invoice preparation, and client support as needed
• Aid with permitting-related tasks such as agency coordination, documentation, scheduling, and reporting, as required
• Prepare expense reports, credit card reconciliations, and vendor payment documentation
• Serve as receptionist, phone handler, and general office administrative function as needed

Requirements

We are seeking a proactive, detail-driven professional who thrives in a collaborative, fast-paced, matrixed environment and enjoys supporting multiple teams and priorities.

Qualifications

• Demonstrated experience in administrative or office support roles
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience with invoicing, billing support, or project coordination preferred
• Familiarity with permitting processes or A/E/C industry experience a plus
• Strong written and verbal communication skills
• Excellent organizational skills with the ability to manage multiple priorities
• Strong attention to detail and problem-solving ability
• High level of professionalism, initiative, and adaptability in a fast-paced environment

Skills

• Proactive and detail-oriented
• Collaborative and fast-paced environment
• Supporting multiple teams and priorities
• Microsoft Office proficiency
• Invoicing, billing support, or project coordination experience
• Familiarity with permitting processes or A/E/C industry experience
• Strong written and verbal communication skills
• Excellent organizational skills
• Attention to detail and problem-solving ability
• Professionalism, initiative, and adaptability

Benefits

At ms consultants, inc., we are proud to be an award-winning engineering, architecture, planning and environmental consulting firm, annually ranking within ENR’s Top 500 Design Firms. We partner with a variety of public and private clients and take pride in the many relationships we have formed by providing quality design solutions since 1963. We are dedicated to helping these clients achieve their goals through integrated, innovative solutions, and outstanding customer service. As a member of the ms team, we consider your needs as a professional and as an individual outside of work. We offer a career path which provides opportunities for advancement at any level of your career and costs for licensure, certifications, and further education. To support yourself and your family, we offer a robust benefits package with options for health coverage, in addition to life insurance, disability, long-term care, and more. Our comprehensive 401(k) plan with company matching contributions sets you up for the future, from hire to retire. Wherever you are in your personal and professional journey, ms has you covered. We know work-life balance is important and offer paid time off and flexible work schedules for when you need it, in addition to company paid holiday. Our focus on work-life balance also includes a hybrid work option, giving you the flexibility to work in the office and at home. We’re also able to offer full-time remote work for select position, depending on the role and work requirement.

Pay

Details on pay are not specified in the job posting.

Schedule

Details on schedule are not specified in the job posting.