Administrative Assistant II

About the role

As an Administrative Assistant, you will perform departmental project tracking activities. You will act as an interface between employees, other departments, and vendors. In this role, you will provide administrative support to the Department Manager as well as the entire compliance team on a daily basis. You will manage daily schedules and assist the department in preparation for scheduled meetings.

Responsibilities

• Daily tracking of projects including developing and maintaining project plans, budgets, and staffing requirements; track progress and identify/resolve obstacles; ensure that all team members involved are on target for successful completion of the project; recommend adjustments to the project plan based on achievements to date.
• Manage the department calendar.
• Ensure department is prepared for all scheduled meetings; prepare materials, including presentations; facilitate others' participation to ensure meeting efficiency.
• Compose letters, spreadsheets and PowerPoint presentations.
• Create and maintain filing system.
• Manage daily administrative tasks (filing, photocopying, mail, faxing, etc.).
• Answer phones and take accurate messages.
• Track department invoices and expenses.
• Other duties as assigned.

Requirements

• High standard of integrity and reliability; ability to remain strictly confidential is a must.
• 2–5 years of relevant experience; prior experience supporting senior level executives, preferably someone with experience supporting multiple executives.

Skills

• Advanced understanding of Microsoft Outlook, Word, PowerPoint, Excel.

Travel Required

Yes

Work Environment

Office : Office Temperature (65°F to 75°F)

Qualifications

• High School Diploma – General Studies