Administrative Assistant I - Title I Programs

About the Role

The Administrative Assistant I - Title I Programs provides high-quality administrative assistance and clerical services for the Executive Director of Professional Learning and Federal Program, Title I School Improvement Coordinator, and Title I Coordinator. This role involves effective communication with ACPS, state, and federal stakeholders, managing division and school-based Title I budgets, compiling and distributing materials and reports, and responding to inquiries from various internal and external sources.

Qualifications

• Education: High school diploma or equivalent. Associate degree or college credit equivalent preferred.
• Experience: Job-related experience within the specialized field with increasing levels of responsibility required.
• Knowledge of Title I and budgeting experience preferred.

Responsibilities

• Coordinates schedules, meetings, and activities to support administrator/department staff with operational activities.
• Maintains a wide variety of files and records (manual/computer; confidential/non-confidential) to provide documentation in accordance with administrative and legal requirements.
• Maintains all monetary files to keep accurate school financial records for all Title I services (division-wide/school-based).
• Monitors assigned departmental activities and/or program components (e.g., travel arrangements and reimbursements, meetings, and events) to ensure goals are achieved, target dates are met, and financial, legal, and/or administrative requirements are satisfied.
• Prepares a variety of written materials (e.g., reports, memos, letters) to document activities, provide written references, and convey information.
• Responds to inquiries from internal and external parties (e.g., staff, parents, students, public agencies) to provide information, facilitate communication, and/or offer direction.
• Supports assigned administrative and department personnel to assist with administrative functions.
• Assists other personnel to ensure an efficient and effective work environment.
• Attends meetings and workshops to record events, convey, and/or receive information.
• Performs clerical duties related to the Title I program, including applications, presentations, school board briefs, memos, Title I budgets, Four Week Letters, Right To Know Letter, and Annual Title I Meetings.
• Handles telephone communication, files documents, prepares, copies, and distributes documents; composes and transcribes correspondence; maintains department calendar; arranges meeting space; prepares agendas, attends, and records minutes for department and community meetings.
• Supports the Executive Director of Professional Learning and Federal Programs with Title I travel, supplemental pay, performance contracts, purchase orders, etc.
• Prepares purchase orders, receives and distributes orders, and monitors expenditures for materials and office supplies.
• Operates office technology and equipment (copiers, fax, laminator, etc.) and prepares documents using Microsoft Office Suite (Word, Excel, PowerPoint, Teams, and other software).
• Duplicates, collates, and disseminates written materials to local schools and other appropriate personnel.
• Completes special projects for Title I staff as assigned by the Executive Director of Professional Learning and Title I Programs (e.g., Time & Effort, Inventory, Comparability, FACE).
• Completes registration and travel documents for Title I staff.
• Maintains data and records related to Title I.
• Exhibits a comprehensive knowledge of Title I and promotes positive relationships with school personnel, central office staff, and the Title I community.
• Performs all other duties as assigned.

Pay

Salary for this position is determined by The ACPS Support Staff Salary Scale, Grade 18, ranging from $22.91 to $28.18 an hour.

Requirements

• Criminal Justice Fingerprint/Background Clearance.
• Tuberculosis Skin Test.
• Public Health Compliance - Must follow safety and health protocols.