Administrative Assistant I
Job Responsibilities
- Provide direct administrative support to the Director of TRiO Student Support Services.
- Email correspondence, schedule meetings, and coordinate travel arrangements.
- Provide front desk coverage, including greeting guests, managing incoming/outgoing mail, and maintaining an organized office environment.
- Maintain workflow by analyzing and refining standard operation procedures.
- Aid in program projects and presentations.
- Lead and manage daily operations for the maintenance of the program’s confidential database.
- Supervise student employees and delegate assigned tasks.
- Cook up the new student intake process from pre-application status to enrollment into the program.
Job Requirements
- High School Diploma or equivalent.
- Associate’s Degree preferred.
- At least 3-5 years of related experience.
- Ability to adapt to a changing environment and handle multiple priorities.
- Excellent oral and written communication and analytical skills.
- Proficient in Microsoft Office and Excel, with aptitude to learn new software and systems.
Qualifications
Commits to Xavier University’s mission and values, welcoming and supporting members from diverse backgrounds and life experiences.
Skills
Strong organizational and administrative skills, excellent communication abilities, proficiency in Microsoft Office, and ability to learn new software and systems.
Benefits
To ensure consideration, qualified/interested applicants must submit a cover letter and resume on Xavier University's website. Review of applications will start immediately and will be accepted until the position closes at the University’s discretion. Candidates selected for the final stages of the interview process will be asked to provide the names and contact information of three professional references.
Xavier University offers a wide array of complementary and affordable benefit options to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class:
- Comprehensive insurance plans including medical, dental, vision and prescription coverage.
- Tax advantaged accounts including health savings accounts, flexible spending accounts, and dependent care account.
- Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
- Generous paid time off work options including vacation, sick leave and holidays.