Administrative Assistant I

Overview

Schedule: Monday through Friday, from 8am to 5pm.

Compensation We Offer: The initial compensation for this position ranges from $23 to $28.23 per hour; depending on experience, location, and internal equity considerations.

Benefits We Offer: Benefits Eligibility starts on day ONE. We provide a robust benefits package which includes medical, dental, vision, and competitive time off plans. See our Benefits Page HERE.

Responsibilities

• Provides general administrative support to ensure smooth office operations.
• Answers phone calls, greets visitors, and handles routine inquiries.
• Schedules meetings and appointments for staff.
• Performs clerical tasks such as filing, typing, copying, binding, and scanning.
• Aids in managing calendars and coordinating schedules.
• Makes travel arrangements including flights, accommodations, and reservations.
• Maintains office supply inventory; places and follows up on orders.
• Supports maintenance of office equipment and coordinates repairs as needed.
• Aids in assigning and tracking administrative projects and deadlines.
• Prepares and distributes internal communications or reports as requested.
• Maintains accurate records and filing systems.
• Attends training or workshops to enhance administrative knowledge and skills.
• Participates in team efforts to complete projects and meet departmental goals.

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
• High School Diploma or GED and one (1) or more years of experience in the field or related area, including intermediate skills with Microsoft applications (especially Word, Excel, and PowerPoint), or equivalent combination of education and experience (two years of relevant experience equals one year of education).

Job Competencies

• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite and standard office equipment.
• Effective verbal and written communication skills.
• Attention to detail in scheduling, filing, and document preparation.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Professional and courteous interpersonal skills.
• Basic problem-solving and decision-making abilities.
• Dependability and consistency in completing assigned duties.
• Ability to maintain confidentiality and handle sensitive information.
• Initiative and willingness to support team needs as they arise.
• Flexibility and adaptability to shifting priorities or tasks.
• Familiarity with office procedures and administrative workflows.
• Customer service orientation when interacting with staff and visitors.
• Eagerness to learn and grow within an administrative role.

Physical Requirements

• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop; kneel, crouch or crawl; talk or hear; taste or smell.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Driving Required

May have unsupervised contact with children. Requires full background check and TB Exam.

EEOC statement

We are an Equal Opportunity Employer, which includes providing reasonable accommodations for individuals with a disability.We will consider for employment, qualified Applicants with Criminal Histories in a manner consistent with ordinance 184652 Sec.189.04 (a) and San Francisco Police Code, Article 49. Section 4905.