Administrative Assistant I

About the role

Our Administrative Assistant provides administrative support by performing various administrative, accounting and clerical duties requiring general knowledge of office routine and an understanding of the organization, programs and procedures related to the work in the department.

Responsibilities

• Perform accurate data entry and support accounting and related clerical functions.
• Prepare and format correspondence, memos, reports, and other business documents.
• Maintain organized filing, recordkeeping, and tracking systems to support efficient operations.
• Cross-train with team members to provide consistent administrative coverage and support.
• Answer and route incoming calls while providing professional and responsive assistance.
• Coordinate day-to-day office administration, including calendar management, invoice processing, meeting coordination, travel arrangements, and ordering office supplies.
• Receive, sort, and distribute incoming mail, packages, deliveries, and other materials.
• Provide administrative support to construction supervisors and operational teams as needed.
• Assist with maintaining accurate documentation and records related to customer and field operations.
• Perform additional duties and responsibilities as assigned by leadership.

Requirements

• High School diploma or equivalent
• 1+ years prior administration experience

Benefits

• Benefit Package including Medical, Dental and Vision Coverage
• 401K with Company Match
• Voluntary Life & AD&D Insurance and Short-Term and Long-Term Disability
• Vacation/Sick Time and Paid Holidays
• Potential Bonus Opportunities
• Career Development Opportunities
• Employee Discounts
• Weekly Payroll

Work Environment

• Work is performed in a typical indoor office environment
• Flexibility to work various schedules and stay late when necessary with little or no notice
• Must be able to read documents, use a computer, communicate verbally and in writing
• Mobility required within an office, warehouse and construction site environments
• Ability to occasionally lift up to 20 pounds