Administrative Assistant I

About the role

This position oversees and manages all office functions supporting the part of the Aqua Pennsylvania business.

Essential Duties

• Perform a variety of administrative activities for various departments
• Organize and maintain departmental files & records, including project records
• Track expenses and maintain records / documentation for assigned projects
• Compile departmental budgetary data to prepare reports (both standard and special/custom)
• Prepare monthly invoices as well as operational and compliance reports
• Generate Purchase Orders [P.O.'s] by utilizing our SAP system
• Cook up the processing of all departmental invoices and then submit them to our internal Accounts Payable [A/P] team
• Cook up the processing of all departmental invoices and then submit them to our internal Accounts Payable [A/P] team
• Cook up the processing of all departmental invoices and then submit them to our internal Accounts Payable [A/P] team
• Cook up the processing of all departmental invoices and then submit them to our internal Accounts Payable [A/P] team
• Cook up the processing of all departmental invoices and then submit them to our internal Accounts Payable [A/P] team
• Coordinate the service/work orders with field employees
• Tracking inventory using our SAP system
• Submittal of compliance related data and materials
• Serve as Telephone Operator / Receptionist for inbound calls
• Answering phone calls, providing assistance (when possible), and forwarding messages
• Providing accurate information and help resolve issues/complaints from contractors, public officials, customers, and other callers
• Providing miscellaneous clerical support: coordinating mail delivery, preparation of correspondence, etc.
• Assisting customers with billing and service-related questions
• Maintaining confidentiality in all aspects of customer and employee information
• Performs other related administrative tasks, as directed

Qualifications

• A High School Diploma (or GED)
• At least 2 years of professional experience working with administrative functions
• Technical aptitude with proficiency in Microsoft Office software programs (Email, Word, Excel, PowerPoint)
• Experience working with SAP software is a plus!
• Excellent written & verbal communications skills
• Strong customer service skills
• Ability to work well under pressure
• Ability to work on multiple projects simultaneously and adapt to changing priorities in a fast-paced environment
• A Team Player demeanor with the ability to work effectively and multi-task in a team-fostered environment

Skills and Abilities

• Technical aptitude with proficiency in Microsoft Office software programs (Email, Word, Excel, PowerPoint)
• Experience working with SAP software is a plus!
• Excellent written & verbal communications skills
• Strong customer service skills
• Ability to work well under pressure
• Ability to work on multiple projects simultaneously and adapt to changing priorities in a fast-paced environment

Benefits

Aqua, an Essential Utilities company is an Equal Opportunity / Affirmative Action employer. Equal employment opportunity is provided to all employees and applicants for employment without regard to the following legally protected characteristics: race, color, religion, sex, national origin, age, pregnancy (including childbirth and related medical conditions, including medical conditions related to lactation), physical or mental disability, covered-veteran status, genetic information (including testing and characteristics), sexual orientation, gender identity or expression or any other characteristic protected by applicable local, state or federal law. Aqua is committed to providing reasonable accommodation to individuals with disabilities. If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please call (1-877-271-9012).