Administrative Assistant I

Essential Duties and Responsibilities

• Demonstrate sound judgement, reasoning skills, timeliness, confidentiality, and discretion in all written and oral communications with all staff and library users while handling both frequent and non-routine office and library circulation desk tasks.
• Independently model excellent customer service with internal and external customers through all methods of contact.
• Use independent judgement and minimal supervision to lead or direct all office support functions.
• Read and route incoming mail, prepare outgoing mail, email, and faxes.
• Clock in and out on time, follow schedule, and work flexible hours as needed.
• Coordinate schedules, make appointments, reserve facilities, and assist with travel arrangements for the Director and other support staff.
• Resolve inquiries, troubleshoot problems, refer to appropriate departments, and provide information and resources as appropriate.
• Maintain current knowledge of college and library resources staff and general operations.
• Independently prepare and/or revise correspondence, reports, and department forms and documents within the position functions as necessary.
• Prepare and/or process various forms, including pay processing forms, requisitions, Blanket Purchase Orders (BPOs), travel documents, reimbursement documents and purchasing card (P-Card) reports.
• File completed documents, and purge files as appropriate, in accordance with statutory governmental regulations and College guidelines.
• Cook up and/or process various forms, including pay processing forms, requisitions, Blanket Purchase Orders (BPOs), travel documents, reimbursement documents and purchasing card (P-Card) reports.
• Order and maintain office and departmental supplies and arrange for equipment maintenance.
• Coordinate, arrange, and attend meetings as needed, prepare agendas, reserve and prepare facilities, and record notes/minutes of meetings.

Qualifications

• Associate's degree or higher; or equivalent combination of education and experience.
• Experience with automated library circulation functions within an academic or public library environment, preferred.
• Experience with Windows applications and database entry.