Administrative Assistant

About the role

Robert Half is partnering with a respected nonprofit organization to identify an experienced Executive Assistant to support the CEO and executive leadership team. This is an excellent opportunity for a highly organized professional who enjoys working in a fast-paced environment and serving as a trusted partner to senior leadership.

Responsibilities

• Provide administrative support to the CEO and executive leadership team
• Manage executive calendars, meetings, appointments, and travel arrangements
• Draft correspondence, reports, presentations, and other business documents
• Maintain confidential records and sensitive information
• Coordinate leadership, board, and committee meetings, including agenda preparation, meeting materials, and minutes
• Organize and maintain contracts, files, and important organizational documents
• Assist with special projects, grant submissions, and reporting requirements
• Support internal communications, newsletters, and annual reporting efforts
• Supervise and provide guidance to administrative support staff
• Develop and improve office workflows and administrative processes
• Serve as a professional point of contact for internal and external stakeholders

Qualifications

• Bachelor's degree in Business Administration, Communications, or a related field
• At least 3 years of relevant administrative experience, preferably in a corporate or nonprofit setting
• Strong organizational, communication, and problem-solving skills
• Ability to manage multiple priorities and maintain confidentiality
• Proficiency in Microsoft Office Suite and familiarity with project management tools

Benefits

• Competitive salary and benefits package
• Flexible work schedule
• Professional development opportunities
• Work-life balance with a focus on employee well-being

Skills

• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Experience with Microsoft Office and project management software
• Ability to handle confidential information with discretion
• Proven ability to manage multiple tasks and priorities simultaneously

Pay

$72,000 - $100,000 (depending on experience)

Schedule

Hybrid (4 days in, 1 day remote)

Hours

8:30am - 5:00pm