Administrative Assistant, Human Resources & Employee Experience
About the role
Are you an organized multi-tasker with a knack for keeping operations running seamlessly? We are seeking a dynamic Administrative Assistant to serve as the operational backbone of our department. In this fast-paced role, you will be the face and voice of our team—welcoming visitors, managing communications, and tackling daily logistical challenges. If you thrive on keeping schedules tight, events running smoothly, and campus concerns resolved quickly, we want to hear from you!
Responsibilities
- Reports to the Associate Vice President, Human Resources and Employee Experience.
- Supports daily operations of assigned department, including scheduling meetings, updating calendars, creating reports, and maintaining inventory of office supplies.
- Coordinates the work of student employees as needed.
- Provides administrative support including working with vendors, greeting visitors and guests, and creating correspondence.
- Participates in office initiatives and prepares documentation for memberships, workshops, and conferences.
- Coordinates preparation of weekly meeting agendas and oversees logistics for meetings and travel.
- Supports team with expense reporting.
- Schedules meetings, coordinates safety and general training sessions, and assists with departmental events.
- Coordinates and provides support for staff searches, hiring, onboarding, and exiting.
- Processes and coordinates student payroll on-boarding, compensation changes, etc.
- Tracks and updates office locations, contacts, and special needs.
Requirements
High school diploma or GED; two (2) or more years of related experience.
Qualifications
Preferred: Associate's degree; four (4) years of administrative or related experience.
Pay
Non-exempt position; salary range: $17.16 – $21.45 per hour.
Schedule
Full-time position, 40 hours per week, 52 weeks per year; typical hours 8:00 am–4:30 pm with schedule flexibility based on operational needs.