Administrative Assistant

Duties And Responsibilities

• Provide administrative support to the EA team, managers, and staff, supporting daily operational needs.
• Cook scheduling and conference room calendars, including resolving routine conflicts.
• Aid in arranging logistics and travel for managers, consultants, and external guests, as needed.
• Perform clerical and administrative tasks, including document management, supply ordering, and contract processing.
• Process expenses, purchase requisitions, and basic financial transactions in coordination with internal systems.
• Cook logistics for internal and external meetings and events of varying size and complexity.
• Support onboarding logistics and coordination for new employees in partnership with HR.
• Manage front desk and visitor coordination, including enforcing check-in protocols and directing guests.
• Provide backup receptionist coverage and general administrative support as needed.

Education And Experience

• High School diploma required, bachelor’s degree preferred; Or equivalent education and relevant experience
• Minimum two years of administrative or operational support experience in a fast-paced environment.
• Experience supporting cross-functional teams and interacting with external partners preferred.
• Life sciences or healthcare environment experience preferred.

Location

Full time, Onsite (San Diego)

Pay

$26-35/hr based on experience level