Administrative Assistant - Housing Division- Jersey City

About the role

Catholic Charities of the Archdiocese of Newark is one of New Jersey’s largest non-profit social service agencies with programs and facilities serving Bergen, Essex, Hudson, and Union counties. We are currently seeking a Full-Time Administrative Assistant for our Jersey City shelter location. The position must be filled as soon as possible.

Responsibilities

• Maintain accurate records and track documentation
• Manage multiple priorities simultaneously
• Provide support to multiple team members
• Answer multi-line phones, schedule appointments/meetings
• Take meeting notes and prepare professional correspondence and reports
• Handle confidential and sensitive information with professionalism and discretion
• Work in a fast-paced environment with frequent interruptions and changing priorities

Requirements

• High school diploma required; Associate’s or Bachelor’s degree preferred
• Minimum 2 years of administrative assistant, office coordination, or clerical experience required
• Prior experience in a nonprofit, social services, shelter, healthcare, behavioral health, or fast-paced human services environment strongly preferred
• Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams
• Excellent organizational, time management, and follow-up skills
• Strong written and verbal communication skills
• Ability to interact professionally with staff, clients, vendors, and community partners
• Experience answering multi-line phones, scheduling appointments/meetings, and supporting multiple team members preferred
• Must be dependable, detail-oriented, proactive, and able to work independently with minimal supervision

Qualifications

Compensation: $20.00 per hour

Schedule: M-F 9AM-5PM

Skills

None specified

Benefits

None specified

Pay

$20.00 per hour

Schedule

M-F 9AM-5PM