Administrative Assistant

About the role

We are looking for an Administrative Assistant to support daily office operations for a Contract position. This opportunity is ideal for someone who is organized, detail-oriented, and comfortable handling a mix of scheduling, document management, and data entry tasks. The role will contribute to smooth departmental operations by maintaining accurate records, assisting with housing-related administrative processes, and providing clear communication support.

Responsibilities

• Coordinate calendars, arrange appointments, and provide day-to-day administrative support to staff members.
• Organize and maintain both digital and paper-based participant records while ensuring documentation meets program standards.
• Enter and update information in Yardi or comparable housing management software with a high degree of accuracy.
• Assist with administrative processing related to recertifications, interim updates, and routine written correspondence.
• Monitor reports, activity logs, and workflow trackers to help keep departmental tasks current and organized.
• Respond to inbound calls, greet visitors, and handle general receptionist and front-office support duties.
• Prepare, file, and distribute documents while maintaining confidentiality and attention to detail.
• Support office operations by prioritizing multiple assignments and following established procedures consistently.

Requirements

• Previous experience in an administrative support, office coordination, or receptionist role.
• Background in affordable housing, property management, leasing services, or related program administration is strongly preferred.
• Familiarity with Yardi or similar property or housing software is highly desirable.
• Strong data entry skills with the ability to maintain accurate and organized records.
• Excellent verbal and written communication skills, including strong customer service abilities.
• Demonstrated attention to detail and the ability to follow established guidelines and procedures.
• Ability to manage multiple priorities effectively in a fast-paced office environment.