Administrative Assistant Healthcare Front Office Reception

Key Responsibilities

• Greet and assist visitors, ensuring a positive and professional experience.
• Answer and direct incoming calls appropriately.
• Manage visitor logs and security protocols.
• Receive, sort, and distribute incoming mail and faxes.
• Prepare outgoing mail and packages.
• Monitor and order office supplies, ensuring inventory is stocked and organized.
• Provide calendar support to designated corporate leaders, including scheduling meetings and coordinating logistics.
• Reserve conference rooms and assist with meeting setup (e.g., AV equipment, catering, materials).
• Aid in document preparation, filing, and data entry.
• Support internal communications and distribute memos or announcements.
• Cook up office maintenance requests and liaise with building management as needed.
• Coordinate office events and provide support to Administrative Coordinators as needed.
• Run local errands occasionally to pick up supplies.
• Perform all other assigned duties and tasks as requested to support the needs of TOI.

Qualifications

• A High School Diploma or G.E.D.
• One or more years of administrative or related experience.
• Experience supporting executives in multiple time zones preferred.
• Bilingual Spanish preferred.