Front Office Receptionist / Administrative Assistant

About the Role

The Front Office Receptionist/Administrative Assistant creates a welcoming and professional first impression for visitors, employees, and clients while providing day-to-day administrative support to ensure the office operates efficiently.

Responsibilities

• Greet and welcome visitors, clients, and employees in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls.
• Receive, sort, and distribute mail, packages, and other deliveries.
• Maintain a clean, organized, and professional reception and common areas.
• Manage office supplies and place orders as needed.
• Provide general administrative and clerical support to various departments.
• Assist with scheduling meetings, maintaining calendars, and coordinating conference rooms.
• Prepare, organize, scan, copy, and file documents.
• Enter and maintain information in company systems and spreadsheets.
• Assist with employee onboarding and office-related administrative tasks.
• Coordinate office events, meetings, lunches, and other company activities as needed.
• Assist with travel arrangements, shipping, and other administrative requests.
• Maintain accurate records and ensure documents are properly organized.
• Respond to routine inquiries and direct questions to the appropriate department or employee.
• Assist with special projects and other administrative duties as assigned.
• Maintain confidentiality of company and employee information.

Requirements

• High school diploma or equivalent required.
• 1–3 years of receptionist, administrative, customer service, or office support experience preferred.
• Strong verbal and written communication skills.
• Professional, friendly, and customer-service-oriented demeanor.
• Strong organizational and time-management skills.
• Ability to multitask and prioritize competing responsibilities.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Strong attention to detail and accuracy.
• Ability to work independently while also functioning effectively as part of a team.
• Ability to handle confidential information appropriately.

Physical Requirements

• Ability to sit or stand for extended periods.
• Ability to regularly use a computer, telephone, copier, and other standard office equipment.
• Ability to lift and carry office supplies and packages weighing up to approximately 25 pounds.