Front Desk Receptionist/Administrative Assistant

About the role

The Seattle Front Desk Administrative Assistant plays a crucial supportive role in representing Stantec's brand and ensuring smooth operations within the office.

Responsibilities

• Ensures organization and cleanliness of the lobby, kitchen/cafe, conference rooms, and storage areas.
• Schedules, tracks, and assigns meetings and conference rooms for clients and staff.
• Maintains inventory of office and kitchen supplies.
• Assists with incoming and outgoing mail and deliveries.
• Coordinates lunch and learn seminars with industry vendors.
• Supports travel arrangements and expense reporting for staff.
• Led planning and logistics for internal and external staff/office events.
• Provides administrative support to office staff as needed.
• Handles special projects in support of firm objectives as requested.

Requirements

• Ability to multi-task and communicate well.
• Highly organized, detail-oriented, resourceful, and dependable.
• Proficiency with MS Office Suite, especially Teams, Outlook, Word, Excel, and SharePoint.
• Positive, can-do attitude.
• Service-oriented.
• Comfortable learning and using new technology.
• Professional, polished appearance and demeanor.
• Able to work both collaboratively and independently.

Qualifications

• High school diploma required.
• One year experience in a professional office environment.
• Certification or Associate degree from a technical school or college in a related field, or equivalent combination of education and experience preferred.

Skills

• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Detail-oriented and resourceful.
• Proficient in Microsoft Office Suite.
• Ability to handle multiple tasks simultaneously.

Benefits

Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health savings accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid family leave. Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.