Administrative Assistant – General Services Department

Applications are accepted from all persons interested. This is a General Services Department Tier Level III position located at 611 Walker, 3rd Floor Annex.

Description of Duties / Essential Functions

• Manage and maintain office records retention and documentation.
• Monitor program budgets and identify opportunities for cost savings.
• Perform administrative duties such as scheduling meetings, preparing agendas and reports, managing training calendars, taking meeting minutes, and maintaining training-related files.
• Order office supplies and maintain inventory levels to ensure operational efficiency.
• Review and ensure appropriate signature approvals on documents.
• Review and process invoices, department bills, purchase orders, etc., for submission for payment.
• Research problems with invoices to expedite payment of bills on time.
• Support division with administrative tasks as needed.
• Handle sensitive information with confidentiality.
• Assist with or perform special projects as assigned.

Working Conditions

This position is physically comfortable with discretion about walking, standing, etc. The work environment is a normal office setting with acceptable lighting, temperature, and air conditions.

Requirements

• Bachelor's degree in Business Administration, Liberal Arts, or a related field.
• One-year administrative experience is required. Professional administrative experience may substitute for the education requirement on a year-for-year basis.

Preferences

• SAP Experience
• Invoice Processing
• Strong data collection and data entry skills
• Preference shall be given to eligible veteran applicants provided they possess the necessary qualifications.

This position is subject to random drug testing and, if promotional, requires passing an assignment drug test. It is classified as a Safety Impact Position.

Pay

Pay Grade: 17. Factors used in determining the salary include the candidate's qualifications and the pay rates of other employees in this classification.

Schedule

Monday – Friday, 7:00 AM – 4:00 PM (subject to change).