Administrative Assistant - General Manager

The Kansas City Board of Public Utilities (BPU) no longer requires employees to live within Wyandotte County, expanding opportunities for talented professionals to join our team while continuing our long-standing commitment to serving the communities that depend on us every day.

For over 100 years, BPU has provided safe, dependable water and electric services across Wyandotte County. As a non-profit public utility, we are deeply committed to the customers and communities we serve. At BPU, it’s more than providing utility services; it’s about powering quality of life, supporting economic growth, and strengthening our community for the future.

That commitment has helped BPU earn recognition as one of the top public utilities in the country. We are proud to offer meaningful careers, competitive pay, and one of the strongest benefits packages in the Kansas City region.

Pay, Benefits, & Work Schedule

$58,807 - $71,000 Annual Salary

Responsibilities

• Contribute to a professional image of the General Manager's office by providing confidential, high-level administrative and secretarial support.
• Professionally and effectively interact with Board members and the General Manager and members of his staff to provide support and communication.
• Prioritize workflow, manage and maintain calendars, schedule meetings and appointments, assist with both pre- and post-travel arrangements, provide services for any workshops and meetings upon request.
• Assist in the preparation, revision, distribution, and storage of legal and confidential documents, which include but are not limited to court summonses, complaints, motions, and memoranda pertaining to various specific policies, operational practices, and/or transactions.
• Prepare agendas and presentation material, compile reports, initiate invoice payments, reconcile procurement cards for company expenses incurred by staff.
• Assist with the organization of the monthly board meetings. Attend board meetings that usually occur on the first and third Wednesday of each month.
• Other similar work duties as assigned.
• In the absence of the Executive Assistant, provide secretarial and diversified administrative functions of a highly responsible and confidential nature and serve as liaison to the Board of Directors.

Requirements

• High school diploma or equivalent required.
• Five (5) years of work experience in the area of administrative support.
• Proficient with communications in both written and verbal form.
• Proficient in the use of word processing, spreadsheet, presentation software, and all other related personal computer applications.
• Excellent interpersonal skills and exhibit a strong, positive, and professional image.
• Organized and possess the ability to prioritize tasks and projects upon request.
• Must work well with others while supporting the goals, objectives, and directions of the General Manager and members of his staff.
• Experience with financial, technical, and business communications is desirable.

Physical Requirements

Applicant must be able to perform the essential functions of the job with or without reasonable accommodations.

• While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to walk.
• The employee must frequently lift and/or move up to ten (10) pounds and occasionally lift and/or move up to twenty-five (25) pounds.
• Specific vision abilities required by this job include close vision and distance vision.
• The noise level in this work environment is usually moderate.