Administrative Assistant (Full-time days with alternating weekends)

About the role

The Administrative Assistant supports an individual or department with clerical duties and tasks, including answering phones, composing correspondence, and preparing reports. They also coordinate day-to-day operations, assist with scheduling, and handle client complaints.

Responsibilities

• Answer telephones and route calls as necessary
• Sort and prioritize mail
• Compose correspondence and gather reports as needed
• Ensure front desk operations, including screening calls and visitors
• Coordinate and monitor day-to-day operations such as client appointments, transportation, milieu monitoring by BHT's, client requests, client sign-in sheets, vehicle maintenance and logs, and maintenance issues
• Maintain accurate census including admissions/discharges
• Prepare reports as directed by the Director
• Schedule team and individual meetings
• Order and track office supplies
• Coordinate COB’s, insurance verification, and proof of payments as directed by the Business Office
• Liaise with the Business Office to collect OP client payments
• Maintain office security by opening and locking the building
• Handle lunch pickups and client appointments
• Maintain the CARF safety manual and schedule/schedule safety drills
• Aid in the scheduling of BHT staff/assignments
• Handle client issues related to transfers from residential
• Collect and distribute client and program mail

Requirements

• Equivalent combination of education and experience in administrative assistant roles
• Two years of administrative assistant experience
• Advanced ability to read and interpret written information and write clearly and informatively
• Ability to speak clearly and persuasively in positive or negative situations, listen, and present effectively
• Advanced knowledge of Microsoft Word, Excel, and Outlook

Qualifications

• Prolonged sitting at a desk

Skills

• Confidentiality
• Microsoft Word, Excel, and Outlook proficiency

Benefits

• Company matching 401K
• Medical, dental, vision, and life insurance

Pay

TBD

Schedule

TBD

Benefits

• Medical
• Dental
• Vision
• Life Insurance
• Company matching 401K

Company

Company Summary: If you are searching for a fulfilling place to develop your career and an opportunity to make a difference in helping others, then keep reading on. Here at AAC, we have a progressive culture; we listen to your ideas, value a work/life balance, invest in education, and we foster trust and respect for all individuals. Our exceptional comp and strong benefits include company matching 401K, medical, dental, vision and life insurance. We are looking for our future leaders, who are not only going to fill the qualifications for this job description, but who are going to exceed expectations. Be a part of a team whose mission is to provide quality, compassionate, and innovative care to adults struggling with addiction and co-occurring mental health disorders. Our purpose and passion are to empower patients, their families, and our communities by helping individuals achieve recovery and optimal wellness of the mind, body, and spirit.

Equal Opportunity Employer

American Addiction Centers is an equal opportunity employer. American Addiction Centers prohibits employment practices that discriminate against individuals or groups of employees on the basis of age, color, disability, national origin, race, religion, sex, sexual orientation, pregnancy, veteran or military status, genetic information or any other category deemed protected by state and/or federal law.