Administrative Assistant - FT Day

Full-time, benefits-eligible position located at 575 1st St - Surgery: Thoracic.

Responsibilities

• Schedules and maintains calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes administrative aspects of meetings (agenda, site, food/beverage, technology, documents).
• Answers and screens calls, greets visitors, provides procedural information, and answers questions related to operational matters.
• Performs routine to moderately complex word processing and document creation; makes decisions on formatting and layout, editing for accuracy and consistency.
• Compiles reports, graphics, and statistical data; creates reports under general instruction and displays data to support needs, including generation of existing reports.
• Maintains filing systems and confidential records.
• Opens, reads, and prioritizes mail, initiating return correspondence as appropriate.
• Conducts basic research and analysis to support administrative needs.
• Operates and maintains office equipment; may order supplies as needed.

Requirements

• High school diploma or equivalent.
• Typically requires 1 year of administrative support experience.

Skills

• Time management and prioritization.
• Ability to maintain confidentiality and use discretion.
• Initiative and independent problem-solving.
• Effective written and verbal communication.
• Professional demeanor and customer service orientation.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Organizational and multitasking abilities.
• Diligence and attention to detail.
• Ability to create and compile simple to moderately complex documents, reports, graphs/charts, and presentations.

Physical Requirements and Working Conditions

• Normal office environment.
• Occasional lifting up to 20 lbs.
• Prolonged periods of sitting, standing, and keyboard use.

Pay

$24.10 - $36.15 per hour.

Schedule

• Monday - Friday, day shift.
• 40 hours per week.

Benefits

• Paid Time Off programs.
• Health and welfare benefits (medical, dental, vision, life, short- and long-term disability).
• Flexible Spending Accounts for eligible health care and dependent care expenses.
• Family benefits such as adoption assistance and paid parental leave.
• Defined contribution retirement plans with employer match and other financial wellness programs.
• Educational Assistance Program.
• Base compensation within the listed pay range based on qualifications, skills, relevant experience, and/or training.
• Premium pay such as shift, on call, and more based on the job.
• Incentive pay for select positions.
• Opportunity for annual increases based on performance.

Note: Eligibility for programs listed above may depend on FTE or status (e.g., full-time, part-time, per diem, temporary, etc.).