Administrative Assistant for Student Affairs

Administrative Assistant for Student Affairs in the Rosenberg School of Optometry (UIWRSO), reporting to the Assistant Dean for Student Affairs.

Responsibilities

• Provide administrative support to the Assistant Dean for Student Affairs.
• Assist in the planning and execution of events.
• Maintain a confidential environment.
• Work effectively with individuals from diverse communities and cultures.
• Adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.
• Perform physical tasks such as lifting up to 20 lbs, reaching overhead, bending, squatting, pushing/pulling event carts up to 45 lbs, and actively engaging in events for extended periods.
• Regularly move about campus and event venues to engage with faculty, staff, potential/current students, and attend meetings on and off campus.

Requirements

• High school diploma or GED equivalent.
• Three (3) years of administrative support experience in a complex office setting (additional education may substitute for experience on a year-for-year basis).
• Proficiency in MS Office (Outlook, Word, Excel).
• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational skills with the ability to follow through and assess priorities.
• Ability to multi-task, take initiative, and work independently or in a team environment.
• Good problem-solving skills and flexibility to adapt to changing needs.
• Ability to maintain a confidential and professional work environment.

Preferred Qualifications

• Bachelor’s Degree.
• Experience in a higher education setting.
• Bilingual skills in Spanish.
• Experience in database entry and management, preferably Banner.

Schedule

• Monday through Friday, 8:00 AM to 5:00 PM, with extended hours as needed for events.

Pay

$41,500 annualized.