Administrative Assistant for Assistant Superintendent of Support Services

Essential Job Functions

• Must be able to type from rough draft with frequent use of graphics for agendas, memo meeting reminders and in-service materials.
• May compose letters.
• Compile and assist with preparing and mailing/distributing memos, correspondence documents, reports and communications.
• Prepare agendas, minutes, etc. for administrator.
• Organize and maintain various files including confidential files.
• Schedule meetings and make sure all information and arrangements are made and may help with setup of food, and room.
• May be required to make travel arrangements as needed.
• Receive telephone calls, take and receive messages, record parent concerns and provide other assistance as needed.
• Work with Personnel to facilitate and maintain records of Tier 2 Certification for paraprofessionals assigned to Special Services, facilitate scheduling and communication for parapro testing and required training.
• Complete purchase and warehouse requisitions; complete blanket purchases, requisitions, and claim forms for Special Education and select Federal Program allocations.
• Perform other secretarial/clerical duties as assigned such as handling reception duties; assisting with switchboard when necessary; filing catalogs and other pieces of correspondence; assisting other secretaries; assisting with in-service set-up; calling in reminders for advisory board meetings, etc.

Knowledge, Skills & Abilities

• Good customer service/people skills and to handle problems and provide information and technical assistance as requested.
• To comply with safety guidelines and policies to reduce accident or injury to staff or to students.
• To follow school dress standards, proper attendance or leave policies, and other work-habits concerns for staff.
• Creativity, initiative and effective problem solving are critical to the success of the position.
• Help manage the computerization of school district operations.
• Provide training and support to district staff in the use of administrative computer systems.
• Perform such tasks to the ultimate benefit of the educational program.

Qualifications

• Working Conditions: Application Procedure Apply online