Administrative Assistant- Field Services and Warranty

Job Description

The Administrative Assistant provides dedicated administrative support to the Field Services & Warranty dept. Managers/Analysts. This role requires strong organizational and multitasking skills, attention to detail, and the ability to work independently while handling a variety of responsibilities in a fast-paced environment.

Key Responsibilities

• Create and process goods receipts (GR) using company systems.
• Input and verify service ticket hours for accuracy in ADP.
• Enter contractor hours in SAP, ensuring precision and compliance with company guidelines.
• Aid in departmental scheduling, calendar management, and coordination of meetings and conference calls.
• Process invoices, prepare expense reports, and handle budget-related tasks in accordance with company policies.
• Collaborate with internal and external vendors on departmental needs and special projects.
• Maintain departmental files, records, and supply inventories, and coordinate IT equipment requests for team members.
• Answer department calls, manage inquiries, and resolve internal/external issues with professionalism.
• Support the preparation, billing, and tracking of jobs and projects.
• Provide orientation and mentoring support to new administrative team members as needed.
• Perform additional duties and responsibilities as assigned to support departmental goals
• Create PowerPoint presentations on business analytics data

Qualifications and Skills

• Experience with SAP, ADP, or similar systems for time tracking and data entry.
• Strong organizational and multitasking skills with keen attention to detail.
• Proficiency in office software, including Microsoft Office.
• Excellent communication and interpersonal skills for handling sensitive and confidential matters.
• Ability to prioritize tasks and meet deadlines in a dynamic environment.

Required Education or Minimum Level

• High school education or equivalent required
• Associate degree preferred, or equivalent experience

Experience

• 0-2 years’ experience as administrative assistant
• 0-2 years in KPI/Metrics reporting
• Experience in the compression manufacturing/service industry is preferred

Software Knowledge

• Advanced computer skills in Microsoft office (Excel, Word, Outlook, SharePoint)
• Experience in Power BI software is preferred
• Previous experience in SAP/Oracle Based Work order management system is preferred

Benefits

An equal opportunity employer/disability/vet

Energy Transfer is an equal opportunity employer and does not discriminate against qualified applicants on the basis of any actual or perceived legally protected characteristics under federal, state, or local law.