Administrative Assistant, Services

Job Description

The Administrative Assistant, Services will provide administrative support to project management and field team (may be one or more people) for construction projects, or another specified project or department. This role is located on the jobsite and will require travel often. Specific location details and expectations will be discussed during the interview process.

Position Responsibilities and Duties

• Willing to travel to different jobs throughout the country
• Set up and maintain an organized office working space
• Responsible for basic housekeeping of office trailers
• Coordination and communication of and during deliveries
• Manage inventory of materials and tools
• Coordinate heavy equipment repairs and replacement with 3rd party rental companies
• Manage site access logs
• Track all sign-in sheets
• Manage safety paperwork, including administering site safety orientations, verifying completion of safety documentation and filing
• Communicate quick onsite updates to the project management; Including coordinating with the field to support answering project management questions to prepare for owner meetings
• Communicate material, equipment, or subcontractor/services orders from field to Project Management team and provide updates back to the field team

Minimum Skills or Experience Requirements

• A High School Diploma or equivalent
• Two years of business or secretarial school, or the equivalent combination of training and experience
• Minimum two years secretarial or clerical experience in addition to above training
• Ability to keyboard 45 wpm accurately
• Proficient in knowledge and use of word-processing and spreadsheet software
• Working knowledge of general office procedures and office machines
• Proficient in English verbal communication skills, including professional telephone manner
• Proficient in written communications skills, including business writing skills
• Reliability, dependability and flexibility

Benefits

• Medical, dental, vision, basic life and disability insurance
• Enrollment in company’s 401(k) plan
• Vacation, sick and holiday pay

Compensation Range

$23.78 - $29.72 Pay Rate Type: Salary

Job Number

J13606