ADMINISTRATIVE SERVICES ASSISTANT

About the role

This position is responsible for enforcing Federal Criminal and Civil laws that protect life, liberty and the property of citizens. The incumbent will provide a variety of administrative and technical assistance.

Responsibilities

• Providing technical assistance and processing support to human resources specialists in one or more program area.
• Providing technical assistance and processing support to budget analysts in one or more program area.
• Providing technical assistance and processing support in contracting activities.
• Maintaining and extracting data from automated docketing databases and systems. Inputs information into databases and systems and updates records. Prepares a variety of recurring and special reports, compiles data and obtains required information.
• Assists in a variety of administrative services activities.
• Serves as an information receptionist for the office. Receives visitors and refers each visitor to the appropriate person or office as determined by local procedure.
• Prepares or assists with travel authorization requests, ensuring the proper electronic approvals are attained.
• Prepares or assists with travel expense vouchers in a timely manner.
• Reviews voucher submissions to ensure necessary receipts and correct funding information are submitted.

Requirements

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Qualifications

• GS-06: At least one year of specialized experience equivalent to GS-5 level, performing a wide range of routine administrative and technical support duties for an office such as providing technical assistance, sorting and retrieving data to produce documents and reports, preparing invoices and other fiscal items for payment, analyzing historical budget and financial data for budget preparation and tracking, inputting data into electronic databases to track information.
• GS-07: At least one year of specialized experience equivalent to GS-6 level, performing a wide range of routine administrative and technical support duties for an office such as providing technical assistance and processing support on personnel actions and/or employee benefits, analyzing historical budget and financial data for budget preparation and tracking, preparing and reviewing invoices against contract schedules, inputting data and maintaining electronic databases, assisting in maintaining property records and/or conducting inventory.

Typing Requirement

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors.

Special Employment Consideration

Persons with disabilities, veterans with a compensable service-connected disability of 30% or more, certain other veterans, spouses of certain members of the armed forces, and returning Peace Corps volunteers are examples of individuals who are potentially eligible for non-competitive appointments. For further information, click on the links provided below.

Education

Additional information

Benefits

• Paid vacation
• Sick leave
• Holidays
• Telework
• Life insurance
• Health benefits
• Participation in the Federal Employees Retirement System

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above. Your complete application package (resume/supporting documentation, online questionnaire, and USA Hire Competency Based Assessment) will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.