Administrative Assistant - Family Finding

About the role

The Administrative Assistant will provide high-level administrative support to the department and the director. This role includes handling a wide range of administrative tasks, managing schedules, coordinating meetings, and facilitating communication within the department.

Responsibilities

• Schedules department meetings, prepares agendas, and records minutes
• Generates staffing schedule
• Attends various staffings and meetings to ensure appropriate notes are completed and submitted to the Director of Programs
• Oversees submission of requested documentation to various departments within the agency
• Serves as a point of contact for internal and external stakeholders
• Communicate effectively with team members, providing information and support as needed
• Aid in the preparation of regular reports and summaries
• Support the planning and execution of departmental projects and events
• Aid in research and data collection for various projects
• Completes monthly reports and maintains trackers
• Performs general administrative duties to include filing, scanning, copying, redacting and mailing as required
• Prepares routine correspondence as needed
• Maintains confidentiality of sensitive information

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Skills

Not specified

Benefits

Not specified

Pay

Not specified

Schedule

This position is an in-office based position that averages 40 hours per week. Work hours may vary outside of these standard hours, including evenings and weekends, as needed to meet operational demands. All hours worked will be compensated in accordance with the Fair Labor Standards Act (FLSA) and agency policies, including applicable overtime and other compensation requirements.

Working Hours

Children’s Network of Hillsborough’s standard business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. This position is an in-office based position that averages 40 hours per week. Work hours may vary outside of these standard hours, including evenings and weekends, as needed to meet operational demands. All hours worked will be compensated in accordance with the Fair Labor Standards Act (FLSA) and agency policies, including applicable overtime and other compensation requirements.

Training

All employees are required to complete fifteen (15) hours of training annually, which may be completed online or in a classroom setting. Employees who hold a credential or license relevant to their position must ensure that all training and continuing education requirements are met to maintain their credential or licensure.

Supervisory Responsibilities

This position does not have supervisory responsibilities.