Administrative Assistant - Elementary

About the role

The Administrative Assistant, Elementary position at FCUSD supports the daily operations of an elementary school office, working closely with the principal and other staff members.

Responsibilities

• Handle incoming and outgoing correspondence, including emails, letters, and faxes.
• Coordinate and schedule meetings and appointments for the principal.
• Manage the school’s phone system and assist with answering calls.
• Prepare reports and documents as needed for school administration and community partners.
• Assist with the maintenance of student records and attendance tracking.
• Oversee the distribution of school supplies and manage inventory.
• Provide administrative support during parent-teacher conferences and other events.
• Handle basic accounting tasks such as reconciling petty cash and managing petty cash funds.
• Perform general clerical duties including filing, data entry, and mail processing.
• Support the principal in organizing and maintaining the school’s communication channels.

Requirements

• Equivalent to completion of the twelfth grade.
• Two years of responsible and varied clerical experience, preferably involving frequent public contact.
• Frequent contact with parents, teachers, and students.
• Ability to perform a wide variety of secretarial, clerical, and receptionist duties.
• Knowledge of office procedures and equipment.
• Excellent communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Basic computer skills, including proficiency in Microsoft Office Suite.

Qualifications

• Must pass a DOJ and FBI Criminal Background Check.
• Must complete TB testing within the last 60 days.
• Must complete district mandated reporter training.
• Must complete Sexual Harassment training.
• Must obtain and maintain a First Aid/CPR Certificate (In-Person Training ONLY).
• Must pass an in-person typing test with a minimum of 40 wpm.

Skills

• Strong organizational and time management skills.
• Excellent interpersonal and communication skills.
• Proficiency in Microsoft Office Suite.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Attention to detail and accuracy in data entry and record keeping.
• Ability to work independently and as part of a team.

Benefits

FCUSD offers a comprehensive benefits package including health insurance, retirement plans, and paid time off.

Pay

$26.02 to $31.65 per hour.

Schedule

8.0 hours per day, 5 days a week; Clock Hours: 7:00 AM to 3:30 PM (30 minute unpaid lunch), subject to change.