Administrative Assistant - Early Start

Responsibilities

• Cook up administrative tasks related to case assignment for case management support of Early Start eligible referrals.
• Prepare documents to accompany reports and prepare correspondence and documents as needed.
• Prepare Early Start Reporting data and complete the associated data fields required for accurate data collection.
• Prepare reports associated with ESR data to be reviewed by Early Start leadership on a quarterly basis.
• Cross train duties with ESA administrative coordinator for coverage of early start case assignment tasks.
• Follow operational processes that are specific to administrative oversight of Early Start service coordination services of the Early Start program.
• Respond to telephone and e-mail requests and redirect as appropriate.
• Maintain supplies and forms for department and equipment that facilitates support of the program manager and service coordinators.
• Aid in the preparation of audits with support of Program Manager.
• Prepare IDCT Consultation packets, schedule IDCT Bimonthly Consultation meetings with Clinical Specialists.
• Communicate with vendors regarding vendor treatment plans and assist with uploading plans in record management system.
• Communicate with individuals served or referring sources for updates regarding referral.
• Prepare and distribute correspondence, including certified mail, form letters, transfer summaries, and other information for those served.
• Prepare POS Agendas.
• Coordinate corrections to POS requests if needed.

  Requirements

  • High School Diploma or equivalent
  • B.A. Preferred
  • 3+ years experience in office setting involving production typing, machine transcription, processing of documents, and a variety of general clerical duties

  Competencies

  • Customer service orientation
  • Organizational skills
  • Time management
  • Attention to detail
  • Adaptability
  • Collaboration/teamwork
  • Self direction
  • Initiative

  General Skills

  • Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation
  • Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner
  • Ability to operate basic office equipment, including scanners, copiers, faxes, phones
  • Basic familiarity with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook® or similar software applications
  • Ability to use internal records system
  • Ability to type 60 wpm

  Benefits

  • Comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage
  • 10% employer contribution to a 403(b) retirement account to help you save for the future!
  • Generous time off benefits: 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education

  How to Apply

  We value diversity and encourage applications from people of all backgrounds. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application. Golden Gate Regional Center is an Equal Opportunity Employer.