Administrative Assistant Donor Relations

Department Job Description Summary

The Administrative Assistant – Donor Relations provides comprehensive administrative support to the Donor Relations department, ensuring efficient daily operations. Key responsibilities include:

• Accurately completing Word, Excel, Access, and PowerPoint processing duties as assigned.
• Processing and entering all department charges for the month in the department database in an accurate and timely manner.
• Maintaining Director and other department leadership team members informed of employee-related issues such as evaluations, physicals, management status changes, incident reports, etc.
• Receiving and distributing catering requests received in the department. Coordinating with catering requestors to ensure all required information is included and appropriate approval is obtained.
• Processing catering request forms and accurately entering into department database within time standards set by the Director.
• Making reservations for meeting rooms as needed.
• Processing invoices, accurately coding to appropriate cost centers and entering into department database in a timely manner.
• Ensuring all invoices are signed and delivered to Accounts Payable within time standards set by the Director.
• Capturing and coordinating activities to meet deadlines.
• Processing departmental mail.
• Maintaining a neat work area, while assuring appropriate quantities of office supplies and forms for the department.
• Processing departmental payroll; obtaining and distributing paychecks for the department in a timely manner.
• Tracking completion of required employee education, evaluations, leave of absences and other processes necessary for the department to meet Human Resources requirements in a timely manner.
• Appropriately faxing and filing all Human Resource documentation for the department.

Qualifications

• High School Diploma.
• Extensive knowledge of computers, calculators, and general office equipment.
• At least 2-3 years of experience supporting a team.

Benefits

• Health benefits.
• Life insurance.
• Long-term disability coverage.
• Healthcare spending accounts.
• Retail retirement plan.
• Paid time off.
• Pet Insurance.
• Tuition reimbursement.
• Employee assistance program.
• Wellness program.
• On-site housing for select positions and more!