Administrative Assistant

Responsibilities

• Manage reception activities by greeting visitors, answering incoming inquiries, and maintaining a welcoming first impression throughout the day.
• Open and close the office each business day, ensuring shared spaces are prepared for use and secured appropriately.
• Oversee the center inbox, respond to routine messages, and coordinate meeting arrangements based on business needs.
• Provide attentive support to members and guests by addressing questions, resolving basic concerns, and directing requests efficiently.
• Lead scheduled workspace tours for prospective visitors and present the location’s features in a clear and engaging manner.
• Handle administrative support tasks such as data entry, record updates, and general office coordination to keep operations running smoothly.
• Work independently as the primary on-site team member while staying aligned with remote leadership and submitting required timekeeping information.
• Support location operations during an evolving organizational structure, adapting to updated workflows and reporting expectations as needed.

Requirements

• Prior experience in an administrative assistant, receptionist, or front-desk support role.
• Strong ability to manage inbound calls, email communication, and in-person visitor interactions professionally.
• Comfortable performing data entry and maintaining accurate administrative records.
• Excellent organizational skills with the ability to coordinate meetings and handle multiple daily tasks efficiently.
• Customer service mindset with strong interpersonal and communication abilities.
• Able to work independently and maintain reliability as the primary on-site representative.
• Proficiency with standard office tools and general administrative office procedures.

Qualifications

• Legal authorization to work in the United States.

Skills

• Administrative Assistant
• Receptionist
• Front-desk Support

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Lifetime Life Insurance
• Disability Insurance
• 401(k) Plan

Pay

Compensation is commensurate with experience.

Schedule

The schedule is flexible and can vary based on the needs of the organization.