Administrative Assistant (Contractor's Board)

Job Responsibilities

You will review and process initial, renewal and examination applications for the Contractor’s Licensing Board (via paper and online) utilizing applicable databases and software.

You will respond to customer inquiries received through walk-ins, telephone calls, e-mails, and other methods providing timely and accurate responses related to the Contractor’s Licensing Board’s registration, application and licensing processes.

You will complete special assignments, including researching issues and assisting with the preparation of materials for board meetings.

You will provide administrative support, as requested, for the Board of Pyrotechnic Safety and Liquefied Petroleum Gas Board.

You will perform a variety of other administrative assistance functions including the collection of information responsive to Freedom of Information Act requests, processing lists of licensees, monitoring the board websites for changes, ensuring compliance with retention schedules, and scanning documents.

Minimum And Additional Requirements

• A high school diploma and work experience that is directly related to the area of employment.
• A bachelor’s degree may be substituted for the related work experience.
• Four (4) years of experience that is directly related to the area of employment.
• Knowledge of principles and practices of office management and general administrative functions.
• Ability to multitask in a high paced environment.
• Strong customer service skills.
• Ability to communicate effectively both verbally and in writing.
• Ability to work with and preserve confidential information.
• Considerable skill in the use of office equipment, computers, and Microsoft products.
• Strong organizational skills.
• Ability to exercise judgment and discretion in interpreting and applying relevant laws, regulations, policies, and procedures.
• Ability to understand and follow routine and complex instructions.

Other Requirements

• Position works in an office environment with extended periods of sitting and standing.
• May require occasional work outside of normal office hours.
• May be required to lift, carry, move and/or position objects weighing up to 25 lbs.
• Daily filing, data entry, telephone and computer use.

Benefits Offered

• Health, dental, vision, long term disability, and life insurance for employee, spouse, and children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs