Administrative Assistant (Contractor)

Key Responsibilities

• Be responsible for all forms of communications to ensure clear communication across the team and with key stakeholders.
• Provide executive administrative support.
• Maintain plant organizational chart and headcount files.
• Assists with compilation of data from various sources, organize the data in formats to facilitate analysis and presentation.
• Support HR on plant-related recruitment and onboarding activities.
• Track and drive completion of key deliverables, proactively following up on outstanding items, such as compliance trainings, vaccination records, and as needed.
• Participate in the planning, coordination, and preparation of project plans, plant communications, dashboards etc.

Requirements

• Minimum 5 years of administrative assistant related experience
• Experience in life sciences, biotechnology, or pharmaceutical preferred
• C-level and/or executive administration experience preferred
• Large, matrix environment experience preferred
• Strong administrative support knowledge, including the ability to professionally handle sensitive information requiring a high degree of discretion and confidentiality
• Self-motivated, with initiative and the ability to take ownership of, and follow through with, specific tasks
• Strong organizational and detail-orientation skills
• Ability to multi-task and shift priorities quickly as needed while working under challenging/changing deadlines
• Excellent oral and written communication skills