Administrative Assistant

This is a full-time office position located in Spooner, Wisconsin. Scheduled attendance is an essential job function; this is not a remote position.

About the role

The Administrative Assistant supports the Vocational Rehabilitation for Native Americans (VRNA) and Tribal benefits programs through data entry, phone and visitor management, file maintenance, and general office services. The role requires cultural competency and occasional travel to Tribal sites and communities.

Responsibilities

• Organize, maintain, and control confidential paper and electronic files under the direction of the VRNA Counselor.
• Screen and route visitors, telephone calls, and mail to the appropriate staff.
• Provide general office services including photocopying, faxing, and drafting correspondence.
• Offer hospitality to consumers and visitors during arrival and meetings.
• Assist staff with outreach, community events, vendor contacts, information gathering, and appointment scheduling.
• Maintain office supplies and equipment.
• Ensure all communications and interactions are delivered in a culturally competent manner.
• Travel occasionally to various communities and Tribal sites.
• Perform other duties and projects as assigned.

Requirements

• High School Diploma or equivalent; associate’s degree in administrative assistance preferred.
• Previous administrative experience strongly preferred.
• Experience with a Native American Tribal organization and/or not-for-profit agency is desirable.
• Exceptional written and verbal communication skills.
• Ability to learn new data systems for timely and accurate data entry.
• Self-motivated, organized, and able to multi-task and work independently.
• Strict confidentiality must be maintained.
• Basic to mid-level skills with Microsoft Word, Excel, and PowerPoint.
• Ability to follow instructions and apply logic to solve computer-related issues.
• Basic math skills (addition, subtraction, multiplication, division).
• Valid driver’s license and/or reliable transportation with adequate insurance for travel.

Schedule

Full-time, Monday through Friday, 8:00 AM – 4:30 PM.

Pay

$17.50 per hour.

Benefits

• Annual Leave
• Personal Leave
• Holiday Pay
• Health Insurance
• Dental Insurance
• Life & AD&D Insurance
• Short-Term Disability (STD) and Long-Term Disability (LTD) Insurance
• Flexible Spending Account (FSA)
• 401k Retirement Plan