Administrative Assistant

About the role

The Administrative Assistant I will handle a variety of tasks including administrative support to department staff. Essential functions include answering phone, taking messages, scheduling appointments, meetings, and keeping the manager's calendar. They resolve routine issues in the manager's absence, coordinate special projects and analyses, maintain budget and expense reports, develop reports and presentations, compile, research, and tabulate data, and act as the interface with internal or external customers.

Responsibilities

• Answers phone, takes messages, answers routine inquiries, schedules appointments, meetings and keeps manager's calendar
• Solves routine issues in absence of manager
• Captures, analyzes, and compiles data
• Maintains budget and/or expense reports
• Develops reports and presentations
• Sorts, opens, and distributes mail
• Makes travel arrangements
• Typing, designing correspondence, memos, tables or graphs
• Maintains files for the department
• Periodically assists in training and checking the work of lower-level employees

Requirements

• Applies advanced skills in area of specialization
• Creates and maintains professional relationships within all levels of the organization (peers, work groups, customers, supervisors)
• Works independently and as a member of a team
• Multi-tasks, highly organized, with excellent time management skills
• Flexible to operate and self-driven to excel in a fast-paced environment
• Excellent organizational skills. Ability to prioritize
• Strong verbal and written communication skills. Must have good writing composition skills

Qualifications

• H.S. Diploma/GED
• Bachelor's Degree in related field, Preferred
• Three (3) years to Five (5) years or more in advanced administrative positions

Skills

• Advanced PC skills to include MS Office (Word, Excel)
• Prior knowledge of company procedures and policies
• Advanced knowledge or specialized training and a comprehensive understanding of general aspects of the functional area
• Capable of multi-tasking, highly organized, with excellent time management skills
• Flexible to operate and self-driven to excel in a fast-paced environment
• Excellent organizational skills. Ability to prioritize
• Strong verbal and written communication skills. Must have good writing composition skills

Benefits

• Medical, Dental, Vision Benefits start at 30 Days
• 401 (K) Savings Plan with a company match
• Discounted employee stock purchase options
• Quality employee discounts that actually save you money on tools, cars, appliances, travel and more
• All major holidays paid and Paid time off within your first year
• Up to 12 weeks paid maternity leave