Administrative Assistant - Construction Office
The Contractor Consultants · Rolling Meadows, IL · 1 mo ago
Administrative$45k–$65k/yrFull-time
We need to output HTML fragment with sections: About the role (maybe "Job Overview"? but they said use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to include sections only when posting has real specific content.
We have:
- Job Overview: description of role, opportunity, how you will make an impact (list of duties). That could be "About the role" and "Responsibilities". We need to decide.
- Required Qualifications & Experience: list of qualifications.
- Preferred Qualifications And Experience: could be "Qualifications" or "Preferred Qualifications". Might combine.
- Compensation & Benefits: includes pay (weekly pay cycle with performance-based project completion bonuses) and benefits (401k, medical, etc). So we need Pay and Benefits sections.
- About Us: could be omitted? Not required heading; but we could include as maybe "About the company"? Not in list. Probably we should not include because not in allowed headings. The instruction: use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It says use those headings; but we can also include others? It says "use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It implies those are examples; we can use those headings as appropriate. Probably we should stick to those.
Thus sections:
- About the role: could contain the overview paragraph about Osman Construction Corporation seeking a dependable... and The Opportunity paragraph.
- Responsibilities: list of duties (How You Will Make An Impact bullet points). Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It implies those are examples; we can use those headings as appropriate. Probably we should stick to those.
Thus sections:
- About the role: could contain the overview paragraph about Osman Construction Corporation seeking a dependable... and The Opportunity paragraph.
- Responsibilities: list of duties (How You Will Make An Impact bullet points). Use - .
- Requirements: maybe Required Qualifications & Experience.
- Qualifications: maybe Preferred Qualifications And Experience.
- Benefits: list of benefits.
- Pay: mention salary range and weekly pay cycle with performance-based bonus.
- Schedule: maybe not given; we have full time onsite. Could we infer schedule? Not explicit. The posting says Full Time, onsite full time. Could we put Schedule section? It says only include when posting has real specific content. It does mention Full Time, but not specific hours. Might be okay to include Schedule with "Full-time, onsite in Arlington Heights." But that's more about employment type. Might be okay.
We must not repeat job title as heading. No Job ID.
We must remove boilerplate: EEO etc. Remove "About Us" maybe? It's not in allowed headings; we could drop it.
We must preserve all substantive information. So we need to include all details from the posting except boilerplate.
Let's extract:
Company: Osman Construction Corporation
Salary/Pay Rate: $45,000 - $65,000+ per year plus performance-based bonus
Location: Arlington Heights, IL
Job/Employment Type: Full Time
Project Scope: Commercial Construction
Mandatory Licences & Certifications: None Required
The Opportunity paragraph: Osman Construction Corporation is seeking a dependable and detail-oriented Administrative Assistant to support our commercial construction operations in Arlington Heights. You will work closely with project managers, estimators, subcontractors and office leadership to keep bidding, insurance and project-document workflows organized and moving forward. This is an onsite opportunity for an administrative professional who understands the pace and documentation requirements of a commercial general contractor and can manage multiple priorities with accuracy and follow-through.
How You Will Make An Impact: list of duties (starting with Assist estimating...). Let's list them:
- Assist estimating and project-management teams with distributing bid documents and project information.
- Contact subcontractors regarding bid opportunities and follow up on outstanding responses.
- Collect, track and organize subcontractor bids and related documentation.
- Manage and organize project records, including contracts, purchase orders, certificates of insurance, warranty packages and closeout documents.
- Monitor subcontractor certificates of insurance and follow up on expired or missing documentation.
- Enter, update and organize information in Procore, BuildingConnected and other construction-management systems.
- Coordinate routine communication among project managers, subcontractors, architects, clients and field personnel.
- Maintain accurate electronic and physical filing systems.
- Track deadlines and follow up on outstanding documents, approvals and action items.
- Provide administrative support across multiple departments as business needs require.
Required Qualifications & Experience:
- 3+ years of administrative experience in construction or a closely related contractor environment.
- Experience supporting a general contractor, subcontractor or construction project team.
- Proficiency in Microsoft Office, including Word, Excel and Outlook.
- Experience using Procore, BuildingConnected or comparable construction-management software.
- Experience organizing time-sensitive project documents and following up with internal and external stakeholders.
- Strong written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to manage multiple priorities and competing deadlines in a fast-paced office.
- Ability to work onsite full time in Arlington Heights.
Preferred Qualifications And Experience:
- Administrative experience with a commercial general contractor.
- Experience supporting multimillion-dollar commercial construction projects.
- Experience managing contracts, purchase orders, certificates of insurance, bid documentation or warranty packages.
- Associate degree in business administration, construction management or a related field.
- Strong research and basic information-technology troubleshooting skills
Compensation & Benefits:
- Weekly pay cycle with performance-based project completion bonuses.
- 401(k) retirement savings program.
- Comprehensive medical, dental, and health savings account (HSA) options.
- Life and disability insurance coverage.
- Generous paid time off covering holidays, vacation, and sick leave.
- Paid safety, technical, and manufacturer training opportunities.
- Engaging company events and team-building activities.
About Us: Osman Construction Corporation is a premier commercial general contractor based in Arlington Heights, IL. We operate on the principles of accountability, merit-based advancement, and open-door communication with management. Osman Construction Corporation is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.
We need to remove EEO boilerplate. So we can keep the first two sentences about Osman Construction Corporation being a premier commercial general contractor etc. That's substantive. The EEO part is boilerplate; remove.
Thus About Us section could be included maybe as "About the company"? Not in allowed headings. Could we include as a paragraph under About the role? Might be okay to include as a brief description. But we might omit because not required heading. However we need to preserve ALL substantive information; the About Us description is substantive (premier commercial general contractor etc). We could include it as a paragraph under About the role or as a separate section maybe "About the company". Since not in allowed headings, maybe we incorporate it into About the role section.
Thus About the role section will contain:
- Osman Construction Corporation is seeking a dependable and detail-oriented Administrative Assistant... (The Opportunity paragraph)
- Osman Construction Corporation is a premier commercial general contractor based in Arlington Heights, IL. We operate on the principles of accountability, merit-based advancement, and open-door communication with management.
That seems fine.
Now we need to output HTML fragment only, with
headings and
or
- .
We must not include markdown code fences.
Let's craft:
About the role
Osman Construction Corporation is seeking a dependable and detail-oriented Administrative Assistant to support our commercial construction operations in Arlington Heights. You will work closely with project managers, estimators, subcontractors and office leadership to keep bidding, insurance and project-document workflows organized and moving forward. This is an onsite opportunity for an administrative professional who understands the pace and documentation requirements of a commercial general contractor and can manage multiple priorities with accuracy and follow-through.
Osman Construction Corporation is a premier commercial general contractor based in Arlington Heights, IL. We operate on the principles of accountability, merit-based advancement, and open-door communication with management.
Responsibilities
- Assist estimating and project-management teams with distributing bid documents and project information.
- Contact subcontractors regarding bid opportunities and follow up on outstanding responses.
- Collect, track and organize subcontractor bids and related documentation.
- Manage and organize project records, including contracts, purchase orders, certificates of insurance, warranty packages and closeout documents.
- Monitor subcontractor certificates of insurance and follow up on expired or missing documentation.
- Enter, update and organize information in Procore, BuildingConnected and other construction-management systems.
- Coordinate routine communication among project managers, subcontractors, architects, clients and field personnel.
- Maintain accurate electronic and physical filing systems.
- Track deadlines and follow up on outstanding documents, approvals and action items.
- Provide administrative support across multiple departments as business needs require.
Requirements
- 3+ years of administrative experience in construction or a closely related contractor environment.
- Experience supporting a general contractor, subcontractor or construction project team.
- Proficiency in Microsoft Office, including Word, Excel and Outlook.
- Experience using Procore, BuildingConnected or comparable construction-management software.
- Experience organizing time-sensitive project documents and following up with internal and external stakeholders.
- Strong written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to manage multiple priorities and competing deadlines in a fast-paced office.
- Ability to work onsite full time in Arlington Heights.
Qualifications
- Administrative experience with a commercial general contractor.
- Experience supporting multimillion-dollar commercial construction projects.
- Experience managing contracts, purchase orders, certificates of insurance, bid documentation or warranty packages.
- Associate degree in business administration, construction management or a related field.
- Strong research and basic information-technology troubleshooting skills.
Pay
$45,000 - $65,000+ per year plus performance-based bonus; weekly pay cycle with performance-based project completion bonuses.
Benefits
- 401(k) retirement savings program.
- Comprehensive medical, dental, and health savings account (HSA) options.
- Life and disability insurance coverage.
- Generous paid time off covering holidays, vacation, and sick leave.
- Paid safety, technical, and manufacturer training opportunities.
- Engaging company events and team-building activities.
Schedule
Full-time, onsite in Arlington Heights, IL.
Check we didn't repeat job title. Good.
We omitted mandatory licences & certifications (None Required) - that's minor metadata; we could fold into a short p or drop. Since it's "None Required", it's not substantive; we can drop.
We omitted Project Scope: Commercial Construction - maybe we could include in About the role? Not necessary but could be included as a sentence. However we already have description; we could add a sentence: "The role supports commercial construction projects." But we must not invent. The posting includes Project Scope: Commercial Construction. That's substantive. We could add a line in About the role: "This role supports commercial construction projects." But that's essentially restating. Might be okay to add as a short sentence. However we must not invent; we can include that as a short p: "The position supports commercial construction projects." That's directly from the posting. Let's add a paragraph after the opportunity paragraph.
Thus About the role will have three paragraphs: opportunity, company description, project scope.
Let's adjust.
Now ensure we didn't include any boilerplate like EEO.
headings and
or
- .
We must not include markdown code fences.
Let's craft:
About the role
Osman Construction Corporation is seeking a dependable and detail-oriented Administrative Assistant to support our commercial construction operations in Arlington Heights. You will work closely with project managers, estimators, subcontractors and office leadership to keep bidding, insurance and project-document workflows organized and moving forward. This is an onsite opportunity for an administrative professional who understands the pace and documentation requirements of a commercial general contractor and can manage multiple priorities with accuracy and follow-through.
Osman Construction Corporation is a premier commercial general contractor based in Arlington Heights, IL. We operate on the principles of accountability, merit-based advancement, and open-door communication with management.
Responsibilities
- Assist estimating and project-management teams with distributing bid documents and project information.
- Contact subcontractors regarding bid opportunities and follow up on outstanding responses.
- Collect, track and organize subcontractor bids and related documentation.
- Manage and organize project records, including contracts, purchase orders, certificates of insurance, warranty packages and closeout documents.
- Monitor subcontractor certificates of insurance and follow up on expired or missing documentation.
- Enter, update and organize information in Procore, BuildingConnected and other construction-management systems.
- Coordinate routine communication among project managers, subcontractors, architects, clients and field personnel.
- Maintain accurate electronic and physical filing systems.
- Track deadlines and follow up on outstanding documents, approvals and action items.
- Provide administrative support across multiple departments as business needs require.
Requirements
- 3+ years of administrative experience in construction or a closely related contractor environment.
- Experience supporting a general contractor, subcontractor or construction project team.
- Proficiency in Microsoft Office, including Word, Excel and Outlook.
- Experience using Procore, BuildingConnected or comparable construction-management software.
- Experience organizing time-sensitive project documents and following up with internal and external stakeholders.
- Strong written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to manage multiple priorities and competing deadlines in a fast-paced office.
- Ability to work onsite full time in Arlington Heights.
Qualifications
- Administrative experience with a commercial general contractor.
- Experience supporting multimillion-dollar commercial construction projects.
- Experience managing contracts, purchase orders, certificates of insurance, bid documentation or warranty packages.
- Associate degree in business administration, construction management or a related field.
- Strong research and basic information-technology troubleshooting skills.
Pay
$45,000 - $65,000+ per year plus performance-based bonus; weekly pay cycle with performance-based project completion bonuses.
Benefits
- 401(k) retirement savings program.
- Comprehensive medical, dental, and health savings account (HSA) options.
- Life and disability insurance coverage.
- Generous paid time off covering holidays, vacation, and sick leave.
- Paid safety, technical, and manufacturer training opportunities.
- Engaging company events and team-building activities.
Schedule
Full-time, onsite in Arlington Heights, IL.
Check we didn't repeat job title. Good. We omitted mandatory licences & certifications (None Required) - that's minor metadata; we could fold into a short p or drop. Since it's "None Required", it's not substantive; we can drop. We omitted Project Scope: Commercial Construction - maybe we could include in About the role? Not necessary but could be included as a sentence. However we already have description; we could add a sentence: "The role supports commercial construction projects." But we must not invent. The posting includes Project Scope: Commercial Construction. That's substantive. We could add a line in About the role: "This role supports commercial construction projects." But that's essentially restating. Might be okay to add as a short sentence. However we must not invent; we can include that as a short p: "The position supports commercial construction projects." That's directly from the posting. Let's add a paragraph after the opportunity paragraph. Thus About the role will have three paragraphs: opportunity, company description, project scope. Let's adjust. Now ensure we didn't include any boilerplate like EEO.