Administrative Assistant - Construction Office

Osman Construction Corporation is a premier commercial general contractor based in Arlington Heights, IL. We operate on the principles of accountability, merit-based advancement, and open-door communication with management.

About the role

We are seeking a dependable and detail-oriented Administrative Assistant to support our commercial construction operations in Arlington Heights. You will work closely with project managers, estimators, subcontractors, and office leadership to keep bidding, insurance, and project-document workflows organized and moving forward. This is an onsite opportunity for an administrative professional who understands the pace and documentation requirements of a commercial general contractor and can manage multiple priorities with accuracy and follow-through.

Responsibilities

• Assist estimating and project-management teams with distributing bid documents and project information.
• Contact subcontractors regarding bid opportunities and follow up on outstanding responses.
• Collect, track, and organize subcontractor bids and related documentation.
• Manage and organize project records, including contracts, purchase orders, certificates of insurance, warranty packages, and closeout documents.
• Monitor subcontractor certificates of insurance and follow up on expired or missing documentation.
• Enter, update, and organize information in Procore, BuildingConnected, and other construction-management systems.
• Coordinate routine communication among project managers, subcontractors, architects, clients, and field personnel.
• Maintain accurate electronic and physical filing systems.
• Track deadlines and follow up on outstanding documents, approvals, and action items.
• Provide administrative support across multiple departments as business needs require.

Requirements

• 3+ years of administrative experience in construction or a closely related contractor environment.
• Experience supporting a general contractor, subcontractor, or construction project team.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Experience using Procore, BuildingConnected, or comparable construction-management software.
• Experience organizing time-sensitive project documents and following up with internal and external stakeholders.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and competing deadlines in a fast-paced office.
• Ability to work onsite full time in Arlington Heights.

Preferred Qualifications

• Administrative experience with a commercial general contractor.
• Experience supporting multimillion-dollar commercial construction projects.
• Experience managing contracts, purchase orders, certificates of insurance, bid documentation, or warranty packages.
• Associate degree in business administration, construction management, or a related field.
• Strong research and basic information-technology troubleshooting skills.

Pay

$45,000 - $65,000+ per year plus performance-based bonus.

Benefits

• Weekly pay cycle with performance-based project completion bonuses.
• 401(k) retirement savings program.
• Comprehensive medical, dental, and health savings account (HSA) options.
• Life and disability insurance coverage.
• Generous paid time off covering holidays, vacation, and sick leave.
• Paid safety, technical, and manufacturer training opportunities.
• Engaging company events and team-building activities.

Full-time, onsite role in Arlington Heights, IL.