Administrative Assistant (Community Centers)

Major Duties & Responsibilities

• Provide administrative oversight, direction, training and support to staff, volunteers and interns for the effective and professional administration of the Center.
• Under the direction and approval of the Center Director, establish and maintain systems to monitor and manage employee records and files; conduct new employee orientations; and oversee and document the use of sick, vacation and personal leave and lateness.
• Under the direction and approval of the center director, establish and maintain systems to monitor and manage member registration and attendance records.
• Generate and maintain management information systems that enable and support the effective and efficient administration of programs.
• Oversee the professional use of phones and provide technical assistance to staff when necessary.
• Order, secure, manage and maintain office supplies and equipment.
• Receive and disseminate correspondence to proper staff with special attention to PAL Headquarters, government and financial documents.
• Respond to requests from PAL Headquarters with approval and direction from the Center Director.

Qualifications

• A minimum of sixty credits towards a degree from an accredited college or university in administration and/or human resources.
• A minimum of five years professional paid work experience in a non-profit youth or social service agency in an administrative or managerial capacity.
• Demonstrated skills and competencies in the program and human resource administration, and ability to manage multiple administrative tasks while meeting deadlines.
• Ability to creatively problem-solve information management challenges.
• Professional communication skills, both oral and written.
• Ability to interact professionally and effectively with staff, volunteers, program members, parents, community residents, visitors, and vendors.
• Computer proficiency in Microsoft Word, Access, Publisher, and Excel.
• Familiarity and compliance with office protocols involving dress, demeanor, record keeping, confidentiality, staff meetings, visitors, and employee use of supplies and equipment.

Compensation

$18.00-$19.00 Per Hour

Location

PS 13 — Police Athletic League, Inc.

Hours

Monday-Friday 8:00PM-4:00PM

Start Date

06/22/2026