Administrative Assistant - BMB

About the role

The Department of Biochemistry & Molecular Biology seeks an Administrative Assistant (Intermediate Support) to support front desk operations.

Responsibilities

• Serve as the first point of contact for the department.
• Manage the reception area to maintain a professional image; screen phone calls, greet visitors and customers.
• Maintain financial records for the department.
• Track and submit reports via Penn State Financial Systems (SAP Concur, Simba).
• Support financial reconciliation and process purchases.
• Retrieve and distribute main office mail.
• Manage key maintenance, inventory, and distribution for department facilities.
• Manage department listservs and directories.
• Manage conference room and equipment reservations.
• Provide support to assigned faculty with copying, collating exams, and preparing correspondence.
• Resolve problems and maintain various files and records.

Requirements

• Proficiency in Office365 (Teams, Word, Excel, Outlook).
• Strong attention to detail.
• Well-developed interpersonal, oral, and written communication skills.
• A strong appreciation for working with a diverse audience and being a team player.

Preferred Skills and Experience

• CollegeNet/25Live Listserv management.

Skills and Experience

• Ability and willingness to learn job-related software.

Hours

Monday through Friday, 8:00 A.M. to 5:00 P.M.

Pay

$40,608.00 - $58,836.00

Benefits

Competitive benefits package including comprehensive medical, dental, and vision coverage, retirement plans, and substantial paid time off.

Background Checks/Clearances

Required for employment.

Campus Security Crime Statistics

Available upon request.

EEO Statement

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.