Administrative Assistant, Attendance NPHS

About the Role

The North Penn School District seeks to develop a community that values and adapts to diversity, acknowledging, respecting, understanding, and celebrating the dynamics of racial and cultural differences.

Schedule

7.5 hours/day, 37.5 hours/week, 187 days/year.

Responsibilities

• Assists assistant principal, counselors, and home office secretary in a variety of secretarial and clerical duties.
• Prints attendance and updates printed copies with tardy students, suspensions, field trips, corrections, etc.
• Communicates with parents and staff via telephone, email, and written correspondence.
• Makes daily attendance corrections as needed and records corrections from previous days.
• Activates auto-call system daily.
• Prepares absence letters to parents.
• Coordinates admission of students late to school and early dismissals.
• Follows attendance procedures established by district/building.
• Updates emergency info in Student Plus.
• Completes and submits maintenance forms for address changes.
• Assists with school-wide mailings.
• Assists with end-of-year checkout.
• Assists with graduation preparations (diplomas, caps & gowns).
• Monitors students sent to office until administrator or counselor is available.
• Cooperates with police, probation officers, detectives, and school security.
• Investigates truancies.
• Files all written communications for absences, late arrivals, and early dismissals.
• Sends excessive late and excessive absence letters.
• Additional duties as assigned by assistant principal.

Requirements

• High school diploma or business background.
• Associate's degree preferred.
• Computer experience.
• General office experience.
• Telephone and interpersonal communication skills experience.

Skills

• Computer proficiency.
• Organizational skills.
• Interpersonal skills.
• Clerical and filing skills.
• General office skills.
• Ability to respond to multiple tasks at one time.

Physical Requirements

Sedentary: involves sitting most of the time. Incumbent should be able to exert up to 10 lbs of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, pull or move objects.