Administrative Assistant

About the role

The Administrative Assistant (AA) for the Pennsylvania Adoption Exchange (PAE) plays a crucial role in supporting the SWAN PAE Department, Practice Standards Division Manager, and Program Technical Assistants. The position involves administrative support for internal, regional, and statewide meetings, event preparations, and various other tasks.

Responsibilities

• Aid in the preparation and execution of remote and on-site meetings, including securing meeting space, distributing meeting information, providing technical support, and preparing materials like agendas, meeting minutes, PowerPoints, handouts, etc.
• Maintain records and coordinate supplies and meals for meetings.
• Support PAE events by preparing videos and materials, and providing hands-on assistance at in-person events.
• Act as the point of contact for SWAN Google Group memberships.
• Assist with TV station child tapings for placement on YouTube and Adopt PA Kids website.
• Assist and/or act as a backup to other departmental AA's for meeting support, preparing training materials, data entry, and other assignments.

Requirements

• A high school diploma or equivalent.
• Three years of office experience.
• Demonstrated knowledge of office administrative procedures.
• Ability to use standard office equipment.
• Attention to detail.
• Proven ability to work independently and meet deadlines.
• A valid driver’s license.

What It Takes To Succeed

• High school diploma or equivalent.
• Three years of office experience.
• Demonstrated knowledge of office administrative procedures.
• Ability to use standard office equipment.
• Attention to detail.
• Proven ability to work independently and meet deadlines.
• A valid driver’s license.

Benefits

• Competitive total rewards package including health insurance with medical spending accounts (employer contribution to the HSA if electing HDHP), dental, vision, long-term disability, and accident insurance.
• Three employer-paid benefits: short-term disability insurance, life insurance, and Employee Assistance Program.
• Employer contribution equivalent to 6% of your salary to your 401(k).
• 13 paid holidays (including three floating holidays).
• 18 days of PTO in the first year of employment.
• Participation in Public Service Loan Forgiveness (PSLF).

Why Voce - We Invest In You

We offer a comprehensive benefits package designed to support your well-being and career growth. Our commitment to your success extends beyond just compensation, offering a range of resources and opportunities to help you thrive both personally and professionally.