Administrative Assistant

We are a growing supply chain and distribution company seeking a detail-oriented Administrative Assistant to support daily office operations and provide administrative assistance to our HR and Accounting teams. This role is ideal for someone who enjoys a variety of responsibilities, thrives in a fast-paced environment, and has strong organizational and communication skills.

Responsibilities

• Provide general administrative support for office operations
• Answer and direct incoming phone calls and emails
• Maintain office supplies, filing systems, and company records
• Assist with data entry, document management, and reporting
• Support HR with onboarding paperwork, employee files, and scheduling
• Assist with benefits administration and maintaining personnel records
• Support Accounting with invoice processing, accounts payable/receivable data entry, and expense tracking
• Coordinate meetings, travel arrangements, and company events
• Prepare correspondence, reports, and presentations
• Assist with special projects and other administrative duties as needed

Requirements

• 2+ years of administrative support experience
• Experience supporting HR and/or Accounting functions preferred
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook
• Strong attention to detail and organizational skills
• Excellent verbal and written communication abilities
• Ability to manage multiple priorities and maintain confidentiality
• Experience with ERP, HRIS, or accounting software is a plus
• Associate degree or equivalent work experience
• Experience with data entry, document management, and recordkeeping
• Background in a fast-paced office, distribution, logistics, or supply chain environment preferred
• Experience handling confidential employee and financial information
• Bilingual English/Spanish is a plus (if applicable)

Skills

• Administrative Support
• Data Entry & Recordkeeping
• Microsoft Office (Excel, Word, Outlook)
• Accounts Payable/Receivable Support
• HR Administration
• Document Management
• Customer Service
• Organization & Time Management
• Communication Skills
• Problem Solving
• Multitasking
• Confidential Information Handling
• Office Administration
• Calendar & Meeting Coordination
• Employee Onboarding Assistance
• Invoice Processing
• Records Management

Benefits

• Competitive pay based on experience
• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off and Holidays

Stable, growing company with advancement opportunities.