Administrative Assistant

About the role

The Maintenance Admin Assistant performs all administrative functions for the maintenance department. We are seeking customer service-oriented professionals who are dedicated to safety.

Responsibilities

• Perform clerical and administrative details according to contractual and legal mandates
• Prepare contract correspondence, manager reports, and schedules
• Administer accounting data, payroll, personnel records
• Maintain and organize maintenance records, work orders, repair documentation, and vehicle service files
• Enter, track, and update maintenance data in company systems to support fleet maintenance operations and regulatory compliance
• Aid with inventory tracking, purchase orders, vendor invoices, and parts documentation for the maintenance department
• Support maintenance leadership with scheduling, compliance reporting, audits, and departmental administrative tasks
• Ensure accurate filing and retention of DOT, safety, and maintenance-related records
• Other duties as required

Qualifications

• High School Diploma or equivalent
• Working knowledge of maintenance operations, diesel maintenance environments, or basic maintenance principles required; prior experience in a maintenance shop setting is a plus
• Office, data entry, or administrative experience a plus
• Experience with MS office products
• Excellent written and verbal communication skills

Benefits

• Vacation: minimum of two (2) weeks
• Sick days: 5 days
• Holidays: 12 days; 8 standard and 4 floating
• Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability

Physical Requirements

• Must be able to work shifts or flexible work schedules as needed
• The employee is generally subjected to long periods spent sitting, typing, or looking at a computer screen
• Work environment will be a combination of both indoors and outdoors

About Transdev

Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles. Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev – the mobility company – empowers the freedom to move every day thanks to safe, reliable, and innovative solutions that serve the common good.