Administrative Assistant

Full-time, Monday–Friday, 8:00 A.M.–4:00 P.M.

About the role

The Salvation Army, an international movement and evangelical part of the universal Christian church, seeks an administrative professional to support the Norfolk/Columbus operations. This role assists in business and administrative duties to meet human needs in the name of Jesus Christ without discrimination.

Responsibilities

• Process timecards for employees of both the Norfolk and Columbus operations.
• Handle all incoming and outgoing mail, including postage and special shipping.
• Manage petty cash purchases and reimbursements.
• Process volunteer paperwork and enter volunteers into the Volunteer Squared online program.
• Process volunteer timecards and enter them into Volunteer Squared weekly.
• Coordinate mail appeals in collaboration with the mail appeal company.
• Log and process Sunday offerings, tithes, and individual contributions.
• Process donations and deposits for all operations, including daily thrift store deposits for Norfolk and Columbus.
• Process invoices daily, including coding account numbers, for submission to DHQ Accounting Center.
• Maintain personnel and vehicle files as needed.
• Support the Christmas Red Kettle Campaign by processing kettle deposits, tracking totals, and managing bell ringer timecards.
• Send donation acknowledgements.
• Maintain and organize the approved filing system.
• Answer phone calls promptly.
• Supervise volunteers in areas of responsibility.
• Perform other duties as assigned.

Requirements

• 2 years of experience in Administrative or Business Management or an Associate’s or Bachelor’s degree in management.
• Intermediate skills in Microsoft Office (Word, Excel, PowerPoint, Access).
• Ability to access payroll, timekeeping, and personal data via web-based systems.
• Strong administrative skills, including data entry, 10-key proficiency, attention to detail, and filing.
• Excellent written and verbal communication skills, with the ability to maintain effective working relationships.
• Demonstrated ability to handle confidential matters.
• Valid driver’s license from your state of residence.
• Must pass all applicable background checks.
• Must be approved through The Salvation Army Fleet Safety Program to drive a Salvation Army or personal vehicle on business.
• Must complete Safe from Harm training within 90 days of hire.

Physical Requirements

• Limited physical effort required, including walking, standing, and lifting/carrying objects up to 50 lbs.
• Reasonable accommodations may be made for individuals with disabilities.

Working Conditions

• Primarily office-based at normal room temperature with low noise levels.
• May be exposed to weather conditions during special events, with moderate to loud noise levels.
• Occasional interaction with individuals having infectious and/or communicable diseases.

Pay

Starting at $17.50 per hour.