Administrative Assistant
About the Company
The Hiller Companies is a leading provider of fire protection and safety solutions, dedicated to safeguarding lives and property worldwide. Headquartered in Mobile, Alabama, Hiller operates globally and domestically with offices across the United States. With over 100 years in the industry, our mission is to ensure the highest standard of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance, and repair of critical fire and life safety equipment.
About the Role
The Administrative Assistant is responsible for maintaining operational efficiency and supporting various administrative functions, including front-desk and reception duties. This position encompasses a wide range of clerical, organizational, and support tasks essential to the smooth operation of the office environment. The role contributes significantly to overall productivity and effectiveness by managing day-to-day operations, facilitating communication, and providing crucial support to staff and management.
Responsibilities
- Manage day-to-day office operations including phone, mail, supplies, and vendor coordination.
- Maintain electronic and physical filing systems (permits, drawings, equipment records, contracts).
- Assist with expense reimbursement and travel arrangements as needed.
- Support simple data entry and maintain dashboards/spreadsheets used by branch leadership.
- Identify administrative process improvements (forms, workflows, digital filing).
- Back up other site admins or supervisors during absences; cross-train on critical tasks.
- Other duties as assigned by management.